RECORDS TECHNICIAN - 55013482

Requisition No: 856427 

Agency: Department of Transportation

Working Title: RECORDS TECHNICIAN - 55013482

 Pay Plan: Career Service

Position Number: 55013482 

Salary:  $36,804.92 - $47,629.89 

Posting Closing Date: 07/14/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

490 / Treasure Coast Operations

PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Anna Dienno

CONTACT EMAIL ADDRESS: anna.dienno@dot.state.fl.us

HIRING SALARY RANGE: $1,415.57 - $1,831.92 / biweekly range / $36,804.92 - $47,629.89/ annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

RECORDS TECHNICIAN /DISTRICT 4/DISTRICT MAINTENANCE/FORT PIERCE MAINTENANCE-ADMINISTRATION

This position is critical to the Department’s agency compass priorities.  This position is responsible for coordinating training and development, workforce development and professional skills training (Workforce Development) for staff at Treasure Coast Operations.  This position is responsible for records maintenance, coordination, storage, destruction and electronic document management system (EDMS) for the Operations Center.   

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District 4-Treasure Coast Operations

3601 Oleander Avenue

Ft. Pierce, FL 34982

Annual Salary Range:

$36,804.92 - $47,629.89

Your Specific Responsibilities:

Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training.

Performs the Electronic Document Management System (EDMS) storage of construction and/or maintenance projects.  Perform the daily attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by central office.  Retrieves documents, either hard copy or EDMS, as requested by proper authority. 

Records Management and Property Inventory Tracking via various management systems, i.e. Records Retention and Destruction; to ensure compliance with department procedures. 

Maintain and update SharePoint site as needed.

Direct and coordinate the accessing, reference, retrieval and disposal of records maintained in a central storage facility.

Maintain continuous control of the official copy of all completed records disposition requests for the office.

Assist in Emergency Operation Recovery Efforts.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Office Procedures and practices
• Records and file management

Skills in:

• Reading, understanding and applying applicable rules, regulations, policies and procedures
• Using correct spelling, grammar and punctuation
• Planning, organizing and coordinating work assignments
• The use of office equipment, Microsoft software applications and databases
• Listening to and understanding the needs of both internal and external customers

Ability to:

• Follow oral and written instructions
• Establish and maintain effective working relationships with others
• Collect Information/data and review for accuracy and completeness
• Communicate effectively orally and in writing

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.