STAFF ASSISTANT - 64004235

Requisition No: 860131 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64004235

 Pay Plan: Career Service

Position Number: 64004235 

Salary:  1,336.92 Bi-Weekly 

Posting Closing Date: 09/12/2025 

Total Compensation Estimator Tool

Job posting category (Open Competitive)

Your Specific Responsibilities:

This position is a highly responsible administrative position providing support to Healthy Start, Doula and Breastfeeding programs, Hug Me, Targeted Outreach for Pregnant Women (TOPWA), Teen Choices and other Maternal Infant Child programs & initiatives.  The position works directly under the supervision of the Community Health Nursing Consultant.  Employee will be designated as security level 3.

HEALTHY START: Receive prenatal screens daily from OB providers’ offices. Accurate and timely data entry of Healthy Start prenatal screen information into the Health Management System (HMS). Daily retrieval and processing of infant Healthy Start screens. Processing includes but not limited to data entry, mailing out screens to county of residence, ensuring all missing data is on the screen, identifying issues related to screen completion and consents.  Maintain relationships with all screening providers, including new providers to the area. Request correct data from provider offices as needed to address screening issues.

DOULA & BREASTFEEDING PROGRAMS: Provide administrative support related to ordering & purchasing, invoicing, creating purchase orders for contract staff, assisting with flyer development and other marketing materials, maintaining spreadsheets, other data entry needs & scanning.

TEEN CHOICES/TOPWA/HUG ME/ONE FIT MAMA: Provide administrative support related to ordering & purchasing, monitoring inventory, maintaining spreadsheets, HMS assistance, copying, filing, scanning, data entry and basic office management including scanning.

DOSE: collect monthly data, create educational packets, act as the liaison between St. Lucie Fire District and DOH-St. Lucie for education materials, pack & play inventory.

OTHER: any other administrative duty as needed as assigned. Assist with infant mortality and breast-feeding projects as needed. Complete meeting minutes monthly for MCH staff meetings.

Delegated as Information Security Custodian for Maternal and Child Health Department, to include updating the Standard Operating Procedure.

Back up for Department’s Continuity of Operations Plan

Participate in required program trainings & meetings provided by DOH, as well as all staff meetings. Works as back up for the supervisor.  Performs related work as required, including, but not limited to disaster preparedness activities.

“I understand that I am responsible for complying with the provisions of policy DOHP 50-10-10 in accordance with the Acceptable Use and Confidentiality Agreement for Social Security Number Viewing within HMS.”

Required Knowledge, Skills, and Abilities:

Ability to communicate effectively with coworkers and clients, sit for extended periods of time, data entry and computer experience (specifically MS office/Excel, MFMP, HMS, WFS)

Qualifications:

Minimum:

• At least 2 years of direct administrative support meeting multiple program needs
• Typing speed of at least 60 wpm
• At least 2 years of data entry experience
• Attention to detail
• At least 2 years of experience related to electronic medical records, scanning, copying, filing & mailing
• At least 2 years of experience in scheduling, maintaining spreadsheets, taking phone calls, updating forms, and taking meeting minutes
• At least 2 years of experience in monitoring inventory
• At least 2 years of experience operating office machines
• At least 2 years of experience with Microsoft Office
• Willing to work in a special needs shelter
• Willing to work evenings/weekends

Preferred:

• 1-2 years proficiency in CareWare data entry
• 1-2 years of proficiency in MyFloridaMarket Place (MFMP)/Ariba purchasing systems
• 1-2 year of proficiency in HMS system
• 1-2 years of experience creating marketing materials
• 1-2 years of experience in community collaboration
• An Associate's Degree or higher
• 1-2 years of previous Department of Health (DOH) staff assistant/administrative experience
• 1-2 years processing prenatal and infant risk screens

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

1701 S 23rd Street Fort Pierce

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.