ADMINISTRATIVE ASSISTANT II - 55012563

Requisition No: 855956 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55012563

 Pay Plan: SES

Position Number: 55012563 

Salary:  $50,407.80 - $65,233.62 

Posting Closing Date: 07/16/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

444 / TRANSPORTATION DEVELOPMENT

INTERNAL AGENCY

SELECTED EXEMPT SERVICE

INTERNAL AGENCY:  Only current Department of Transportation employees will be considered for this position

CONTACT PERSON: Monifa Godfrey-Baker

CONTACT PHONE NUMBER: (954) 777-2283

CONTACT EMAIL ADDRESS: Monifa.Godfrey-Baker@dot.state.fl.us

HIRING SALARY RANGE: $1,938.76  -  $2,508.99/biweekly range / $50,407.80 - $65,233.62   /annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant II – District Four /Transportation Development

This position will manage the overall administrative functions for the Director of Transportation Development. This position will also coordinate/assist with personnel actions, rate tracking/management, and budget expenditures.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Four – Transportation Development

3400 West Commercial Blvd

Fort Lauderdale, FL 33309

Annual Salary Range:

$50,407.80 - $65,233.62  

Your Specific Responsibilities:

Manages the overall administrative functions for the Director of Transportation Development. Plans, coordinates and organizes work assignments and projects. Coordinates/assists with personnel actions including, but not limited to, hiring packages and performance evaluations. Maintains confidentiality on all issues. Stays up to date with the latest changes in rules, procedures and processes related to human resources, purchasing, travel, etc.

Maintains file system, correspondence, meeting minutes, personnel actions and other related documents. Coordinates with management and other administrative staff on purchases, transfers and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure.

Assists the Director in rate tracking / management. Responsible for maintaining and tracking rate for the entire budget entity. Maintains spreadsheet of current rate balances in each office and the Division as a whole. Train and/or monitor administrative staff for subordinate departments in order to keep rate balanced.

Researches and monitors budget expenditures for the Division's cost centers, providing input and recommendations in the preparation of budget. Compiles the operating budget for all of the Division's cost centers. Independently manages fiscal, purchasing, personnel and statistical reporting. Coordinates budget exercises for Transportation Development.

Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, Awards and Recognition as needed. Acts as chairperson of the Division Administrative Assistant's monthly meetings, providing input and collecting data for analysis and recommendations.

Coordinates schedules and set-up conferences and meetings for the Director. Provides direction on personnel rules, travel requests / reimbursements and other department policies, procedures.

Reviews records and reports which require action and recommends solutions or courses of action. Performs special assignments, research and report preparation. Proofreads reports and correspondence.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• administrative principles and practices.
• office procedures and practices.
• the principles and techniques of effective communication.

Skilled in:

• collecting, evaluating and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing.
• written and verbal communication. skilled in reading, interpreting, communicating applicable rules, regulations, policies and procedures.

Ability to:

• collect data relating to administrative functions such as human resources, purchasing or report writing.
• prepare correspondence and administrative reports.
• understand and apply applicable rules, regulations, policies and procedures.
• work independently.
• handle confidential information.
• plan, organize coordinate work assignments.
• communicate effectively.
• establish and maintain effective working relationships with others.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.