FINANCIAL SERVICES ANALYST - 55007314

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
422 / FINANCIAL SERVICES OFFICE
PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE 
CAREER SERVICE

CONTACT PERSON: Vanessa Wright

CONTACT PHONE NUMBER: 954-777-4180

CONTACT EMAIL ADDRESS: Vanessa.Wright@dot.state.fl.us

ANTICIPATED HIRING SALARY: $2,162.16/biweekly / $56,216.16/annually

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and 
inspire innovation in the Florida transportation system.

Our Mission 

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision 

As one FDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do: 

Financial Services Analyst - District Four / Transportation Support Office / Financial Services

This position will maintain inventory records of property items, ensure all tangible property items owned by the Department are identified and the costs are reflected accurately in the property accounting system, coordinate and conduct yearly inventory, audit and process purchasing card charges, and assist with audits and processes complex contract payments.

The Difference You Will Make:
Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow: 

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based trainings and instructor-led courses.

Where You Will Work: 

District Four - Transportation Support Office / Financial Services

3400 West Commercial Blvd.

Fort Lauderdale, FL 33309

Anticipated Pay: 
$2,162.16 /biweekly
A Competitive Area Differential (CAD) additive in the amount of $1,248.00 will be added to the annual salary.

Your Specific Responsibilities:

Maintaining inventory records of property items as defined as Sections 216.11 Florida Statutes and building owned by the Department and managed by District Four. Assign print Bar Code Decals upon receipt of completed Property Management Report. Update Property Master files in Florida Accounting Information Resource (FLAIR) system for property received, transferred or disposed of by all cost centers. Monitors and update the Property Pending file. Coordinate the District’s Annual Fiscal inventory. Upload scanned inventory to the mainframe. Review and take appropriate action for all items appearing in the Inventory Exception Reports. Compile and review the final inventory Documentation Package and maintain adequate documentation on file.

Ensure the proper accounting of tangible personal property, construction work-in-progress, buildings, building improvements, non-building improvements, and land improvements acquired by the Department and managed the district. Ensure all tangible property items as defined by Section 273 Florida Statutes and buildings owned by the Department are identified and the costs are reflected accurately in the property accounting system.

Coordinate and conduct yearly inventory including scanning of decals, reports of discrepancies, and missing, lost and destroyed items within the timeframe of the procedure. Assist cost centers in the inventory process to assure it meets established deadlines. Maintains property pending file in Florida Accounting Information Resource (FLAIR) for items that need to be assigned to a Non-Highway Fixed Asset (NHFA) number or deleted from files if criteria not met. This file should be cleared up weekly. Assigning NHFA numbers for items that meet criteria upon receipt of Property Management Report (PMR). Make all transfers and corrections to property files.

Coordinate all Contract Funds Management (CFM) activities in a timely manner by updating the status of contracts in CFM verifying that an approved funds encumbrance was received before the execution and/or begin work dates of the contract and that all relative information is correct. Research any problems and take corrective action as necessary.

Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure 350-030-010-f, by verifying and validating approved transactions for payment in the Bank of America Works System and applying credits against the same account code and category.

Receive certifications of surplus property from Unit Custodians and coordinate property disposal for tangible personal property not transferred to other Department of Transportation offices. Maintain property disposition files in accordance with departmental guidelines. Receive Property Management Reports for surplus property and verify and process Certification for Surplus Property. Coordinate with Unit Custodian and surplus warehouse to aid vendors in the donation program for surplus property.

Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.

Assist with approving district Florida Accounting Information Resource (FLAIR) users in the AARF (Automated Access Request Form) system. Manage the payment authorizations from cost centers, review proper approvals and segregation of duties as required by internal accounting control procedures.

Assist with audits and processes complex contract payments. This includes tasks such as: reviewing contract payment requests for accuracy, completeness, and compliance with contract terms and Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.

Assist with processing payroll transactions such as terminations, warrant cancellations, salary certification, on demand, leave adjustments and other adjustments. Review Payroll Exception Reports and process corrections as required. Activities are to include, but are not limited to, monitoring and taking appropriate action on all available payroll related reports (i.e. over/under report, missing timesheet report, Leave Without Pay report, etc.). Determine and take the necessary corrective actions. Process Time Sheets and Leave corrections, retroactive pay adjustments and the collection of overpayments. Communicate payroll issues and resolve payroll problems with Central Office and the Bureau of State Payrolls.

Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Microsoft Word and Excel applications
• Office procedures and practices
• Accounting principles, practices and procedures
• Contract terminology and statutory regulations

Skills in:

• Performing work that requires a high level of attention to detail Reviewing documents for accuracy and completeness
• Organizing records, handling multiple tasks, and handling interruptions
• Designing and conducting training courses

Ability to:

• Follow oral and written instructions Communicate effectively and appropriately both verbally and in writing
• Establish and maintain working relationships with customers
• Work in a team environment with shared tasks Establish and maintain effective working relationships
• Work independently and prioritize work assignments to meet deadlines
• Communicate effectively orally and in writing
• Analyze and interpret accounting data, applicable rules, regulations, policies and procedures
• Deal with internal and external customers in a prompt, professional and courteous manner
• Review documents for accuracy and completeness
• Work timely and accurately under pressure and handle difficult situations
• Create and maintain spreadsheets that track and graph data and produce professional quality reports

Minimum Qualifications: 

Five (5) years of accounting experience. Post-secondary education may substitute for four (4) years of experience on a year-for-year basis.