RECORDS TECHNICIAN - 55007266

Requisition No: 854930 

Agency: Department of Transportation

Working Title: RECORDS TECHNICIAN - 55007266

 Pay Plan: Career Service

Position Number: 55007266 

Salary:  $36,804.92 - $47,629.89 

Posting Closing Date: 06/16/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

410 / District Maintenance Engineer

 OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Brigett Williams

CONTACT EMAIL ADDRESS: Brigett.williams@dot.state.fl.us

HIRING SALARY RANGE: $36,804.92 - $ 47,629.89 annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Records Technician / District Four / District Maintenance  

This position involves performing clerical and administrative office support tasks to ensure the efficient functioning of the department by completing clerical tasks accurately and promptly. Duties include maintaining records, data entry, preparing correspondence and document. Assists with processing forms, maintaining files, and providing customer service to internal and external customers. Handle confidential information, work under limited supervision and ensure compliance with state policies and procedures.  

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Four – District Maintenance

3400 W. Commercial Boulevard

Fort Lauderdale, FL 33309

Annual Salary Range:

$36,804.92 - $ 47,629.89

A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

Your Specific Responsibilities:

Performs the Electronic Document Management System (EDMS) storage of construction and/or maintenance projects. Perform the daily attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by central office. Retrieves documents, either hard copy or EDMS, as requested by proper authority.

Type correspondence, organize and maintain filing systems to include: Records filing, retention and off-site storage, destruction, Public Records requests and Property Inventory Tracking via various management systems to ensure compliance with department procedures. Provide support in the annual inventory process by locating and scanning assigned property and equipment. Develops and maintains various electronic information/reports to include copier usage readings, phone lists, employee on-call reports, desk reference materials and other products.

Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training.

Direct and coordinate the accessing, reference, retrieval and disposal of records maintained in a central storage facility. Review and approve/disapprove records disposition requests to purge records based upon retention requirement approved by the Department of State. Maintain continuous control of the official copy of all completed records disposition requests for the office. Recommends methods and procedures for the transfer or disposal of records. Establishes and maintains a computerized program for tracking all records stored in a central storage facility. Records Management and Property Inventory Tracking via various management systems, i.e. Records Retention and Destruction; to ensure compliance with department procedures.

Prepare personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements. Keeps up-to-date on the latest Human Resources procedures and policies. Disseminates information via various methods i.e., e­mail, flyers, posters, one-on-one briefs or in group settings. Coordinates with the District Human Resource (HR) office to assist employees with general human resource issues, Family Medical Leave Act, Worker's Compensation, People First System and job opportunities. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations, and schedules consistent with approved formats as needed by staff.

Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall, including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Supervisor. Reviews and distributes mail. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

 Knowledge of:

• Knowledge of office procedures and practices; Knowledge of records and files management.

Skills in:

• Reading, understanding and applying applicable rules, regulations, policies and procedures.
• Using correct spelling, grammar and punctuation.
• Planning, organizing and coordinating work assignments.
• In the use of office equipment, Microsoft software applications, and databases.
• In listening to and understanding the needs of both internal and external customers.

Ability to:

• Ability to follow oral and written instructions.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect information/data and review for accuracy and completeness.
•  Ability to communicate effectively orally and in writing. 

Other Job-Related Requirements:

• On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends; or respond for the welfare of the public under declared emergency conditions; overnight travel may be required for statewide meetings, training, conferences, or seminars.

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.