RECORDS TECHNICIAN - 55012593

Requisition No: 860567 

Agency: Department of Transportation

Working Title: RECORDS TECHNICIAN - 55012593

 Pay Plan: Career Service

Position Number: 55012593 

Salary:  $37,717.98 - $48,811.50 

Posting Closing Date: 09/30/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

451 / DISTRICT RIGHT OF WAY ADMINIST

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Shayla Brown

CONTACT PHONE NUMBER: (954)-777-4291

CONTACT EMAIL ADDRESS: shayla.brown@dot.state.fl.us

HIRING SALARY RANGE: $1,450.69 - $1,877.37 / biweekly range / $37,717.98 - $48,811.50   /annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Record Technician- District Four/Department of Transportation Development/District Right of Way Administ /Management Services

This position will direct and coordinate the accessing, reference, retrieval, and disposal of records maintained in a central storage facility or electronic database. This position will also establish and maintain a computerized program for tracking all records stored in a central facility or electronic database.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Four / Transportation Development

3400 West Commercial Blvd

Fort Lauderdale, FL 33309

Annual Salary Range:

$37,717.98  - $48,811.50

A Competitive Area Differential (CAD) additive in the amount of $1,268.00 will be added to the annual salary.

Your Specific Responsibilities:

Direct and coordinate the accessing, reference, retrieval, and disposal of records maintained in a central storage facility or electronic database.

Establish and maintain a computerized program for tracking all records stored in a central storage facility or electronic database.

Assist Right of Way Records and Funds unit in processing and evaluating information against a set of standards in order to utilize the Right of Way Management System (RWMS) to process a variety of invoices as assigned. 

Develop and maintain spreadsheets and/or databases to track the timeliness of invoice processing as required by Florida Statutes.

Assist the Right of Way office in procuring and processing payments for goods and services utilized by the Right of Way office, ensuring compliance with purchasing procedures. Provide support for other procurement activities. Serve on Right of Way receptionist team.

Serve as back-up Training Coordinator for Right of Way. Attend Training Coordinator meetings throughout the year. Keep training records for Right of Way employees. This includes, but is not limited to, the following: maintain the monthly training calendar, communicate adjustments in the Training Schedule to unit employees (cancellation of class, change in location, change in hours, etc.).

Assist in performing detailed data analysis on parcel registers in order to close Right of Way projects included in the Right of Way Management System (RWMS). Identify and recommend changes to project records in order to prepare the final report and certification. Track the status of post-certification projects and identify projects eligible for close­out in accordance with Records Management procedures. Maintain detailed documentation of closed and pending projects. Coordinate the destruction of documents that have met the retention schedule in accordance with established procedures.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Records retention requirements.
• The methods of organizing and presenting data.
• The principles and techniques of records management.
• The methods of data collection and analysis.

Skills in:

• Word, Excel & databases.

Ability to:

• Collect, record and analyze data relating to records.
• Understand and apply applicable rules, regulations, policies, and procedures.
• Track specific activities by utilizing database and/or spreadsheet applications.
• Follow instructions. Ability to perform basic mathematical calculations.
• Plan, organize, coordinate work assignments, and meet deadlines.
• Review data for accuracy and completeness.
• Work independently. Ability to establish and maintain effective working relationships with others.
• Communicate effectively.
• Perform manual labor which includes bending, reaching, kneeling, pushing, and pulling.
• Lift up to 50 pounds.

Minimum Qualifications:

• High school diploma or equivalent and two years’ experience performing general clerical duties in the processing and maintaining of office records. Post-secondary education can substitute for the required years of experience on a year-for-year basis.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.