SENIOR CLERK - 55007626

Requisition No: 838378 

Agency: Department of Transportation

Working Title: SENIOR CLERK - 55007626

 Pay Plan: Career Service

Position Number: 55007626 

Salary:  $34,765.38 - $44,990.50 

Posting Closing Date: 10/11/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

403 / DISTRICT SECRETARY

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON:  Alia Chanel

CONTACT EMAIL ADDRESS:  alia.chanel@dot.state.fl.us

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Obtains quotes for purchasing items and makes purchases using p-card and other payment methods. Processes and prepares invoices. Purchases supplies for the District Office and keeps records for audits. Keep an updated log of budget for all purchases. Coordinates training utilizing The Learning Curve. Maintains individual training plans and keeps staff informed of upcoming training and mandatory training. Schedules classes for staff and attends training related meetings. Acts as backup for the District Secretary’s Administrative Assistant in various office functions as needed. Assist with scheduling meetings and processing office documentation as necessary. Assists in preparation for bi-annual Service Pin Ceremonies, monthly Management Council Meetings, and monthly Virtual Town Halls. Provides support in the annual inventory process by locating and scanning assigned property and equipment. Maintains database for off-site storage records under proper record management guidelines; retrieve and/or refile requests. Operates a variety of standard office equipment such as copiers, scanners, and computers. Processes travel authorization and reimbursements following Department’s policies and procedures.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of general office procedures and practices; Knowledge of techniques for effectively dealing with people; Knowledge of correct grammar usage; Knowledge of records and file management; Knowledge of budget management and/or procurement of goods and services; Ability to follow instructions; Ability to establish and maintain effective working relationships with others; Ability to review data for accuracy and completeness; Ability to communicate effectively both verbally and in writing to comprehend and follow instructions either verbal or written; Ability to effectively deliver customer service in a courteous, professional, and tactful manner; Skilled in use of office equipment; Skilled in the use of personal computers, word processing, and spreadsheets; Skilled in prioritizing and organizing work assignments.

MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and two years of secretarial or clerical work experience. College education from an accredited institution can substitute for one year of the required work experience.

AS A CANDIDATE, YOU MAY BE REQUIRED TO PROVIDE DOCUMENTATION (I.E. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, COLLEGE TRANSCRIPTS, ETC.) TO VERIFY MEETING THESE MINIMUM QUALIFICATIONS.

A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.