SENIOR CLERK - 55008201

Requisition No: 841848 

Agency: Department of Transportation

Working Title: SENIOR CLERK - 55008201

 Pay Plan: Career Service

Position Number: 55008201 

Salary:  $34,909.10 - $45,176.48 

Posting Closing Date: 12/09/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

452 / HIGHWAY DESIGN

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON:  Fanny Crandall

CONTACT PHONE NUMBER: (954) 777-4666

CONTACT EMAIL ADDRESS: Fanny.Crandall@dot.state.fl.us

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Assists with preparing all personnel-related paperwork to include, new hires, promotion, reassignment, pay actions, position descriptions, current and proposed organizational charts, create new hire personnel files, copy documents, and keep a record of all personnel related paperwork.

Assists with scheduling meetings. Maintains database for offsite storage, retrieves and/or refiles requests for cost centers. Maintains retention of records according to procedure. Assists and coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and office is in compliance.

Assists in making purchases and processing purchasing card charges in Florida Accounting Information Resource (FLAIR) subsystem. Utilizes the State Travel Management System (STMS) to prepare mission critical approval travel for employees in accordance with the latest rules, procedures, and processes. Files general office material and maintains office records. Utilizes word processing and spreadsheet applications for memos, letters, and reports. Coordinates with project managers, section leaders, and managers to process letters of responses in a timely manner. Ensures letters are accurately formatted and responded to prior to suspense date via JustFOIA.

Assists Consultant Management Project Managers and In-House Section Leaders with processing typical sections, roundabouts, exceptions, and variations for approval by District Design Engineer or designee. This includes maintaining a database that requires scanning and uploading required information submitted by Project Managers before final approval by the District Design Engineer.

Responsible for managing electronic databases: this includes electronic review comments systems, utilizing Electronic Document Management System (EDMS), issuing/resetting new user accounts, updating system records with comments, tracking logs (roll forward, consultant lockdown plan, etc.), utilizing Collaborative Tool to route documents for review, routing documents for signatures via DocuSign, and attending meetings and trainings. Assists with maintaining Design's database for surplus, miscellaneous permits, and records requests.

Serves as back up training coordinator. Assists with maintaining individual training plans in the database, tracks annual mandatory trainings, keeps staff informed of training, and attends training-related meetings.

Assists with processing vendor/contract invoice transmittals in accordance with the Department procedures. Maintains and track contract information

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of office procedures and practices. Knowledge of computer software including windows applications. Knowledge of and skilled in business etiquette in an office environment and on the telephone. Skilled in the use of office equipment. Skilled in typing correspondence, memos, reports and various documents with established formats using correct grammar and punctuation and review for accuracy. Ability to handle multiple tasks and interruptions. Ability to maintain strict confidentiality when handling sensitive issues. Ability to communicate effectively, orally and in writing. Ability to organize files, records and/or materials. Ability to establish and maintain effective working relationships with others and be adaptable.

MINIMUM QUALIFICATIONS:  A high school diploma or equivalent and two years of clerical work experience. A college education from an accredited institution can substitute for one year of the required work experience.

AS A CANDIDATE, YOU MAY BE REQUIRED TO PROVIDE DOCUMENTATION (I.E. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, COLLEGE TRANSCRIPTS, ETC.) TO VERIFY MEETING THESE MINIMUM QUALIFICATIONS.

A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.