EXECUTIVE ASSISTANT I - SES - 64080201

Requisition No: 866569 

Agency: Department of Health

Working Title: EXECUTIVE ASSISTANT I - SES - 64080201

 Pay Plan: SES

Position Number: 64080201 

Salary:  $50,000.00 - $60,000.00 

Posting Closing Date: 12/17/2025 

Total Compensation Estimator Tool

This is an Select Exempt Service (SES) Executive Assistant I position working in the Lee County Department of Health.

The Executive Assistant I is the Office Manager for the County Health Officer.  This position performs or supervises work encompassing secretarial, administrative support, personnel, and fiscal duties with minimal supervision.  This position requires independent decision making and exceptional organizational skills.  Incumbent handles confidential information on a "need to know" basis as defined in the Information Security and Privacy Policy.  The person in this position complies with all standards that accompany this description and is responsible for the accuracy, integrity, security and privacy of client, employee, and program information under the direct control of this position. 

RESPONSIBILITIES

• Manages and organizes the daily operation of the office of the County Health Officer by performing tasks that include but are not limited to:
• Professional and courteous handling of inquiries from the public, DOH-Lee staff, other organizations, and agencies.
• Maintaining the Health Officer’s schedule by coordinating appointments, meetings, lectures, presentations; conferences and other events.
• Preparing materials for meetings, lectures, presentations, etc.; Records and transcribes meeting minutes.
• Making travel arrangements, i.e. hotel, airline, rental car reservations.
• Submitting travel expense reimbursement vouchers accurately and timely within DOH policies.
• Ensuring organizational memberships and periodical subscriptions are current and active.
• Preparing, submitting, and ensuring follow through on HR actions; maintains vacancy report.
• Maintaining position descriptions for staff reporting to the Health Officer to ensure information is current.
• Reviewing and processing paperwork and correspondence requiring Officer's approval, i.e. travel authorizations, expense reimbursement vouchers, tuition waiver forms, contracts, fiscal reports, incident reports, etc.
• Preparing reports as needed, tracking delinquent incident reports and vacancy reports.
• Keeping current on DOH and DOH-Lee policies and procedures applicable to duties.
• Performing all other duties related to the administrative functions of the Health Officer’s office.

Research and compilation of research materials requiring a high level of discretion and institutional knowledge at the direction of the Health Officer. 

Coordinates with DMS for repairs, routine maintenance, upgrades – urgent repairs of JPD facility. Acts as point of contact for janitorial staff.  Responsible for initiation of work orders for FDOH Lee staff in JPD building. 

This position assists with purchasing commodities and services in accordance with established polices and produces. Prepares and processes purchase orders or competitive solicitations and reviews requisitions for clarity, correctness, completeness, and compliance with Florida statutes and Department of Health rules.

Responsible for the assessment of Administrative policies and examination of the efficiency of these systems and serves as a resource to DOH-Lee staff in the areas of DOH/DOH-Lee administrative support policies and procedures, correspondence guidelines, travel policies, and general office administration procedures.

Prepares internal employee communication such as employee newsletters.

Participates in work groups and planning committees and may serve as agency liaison at the direction of the Health Officer.

Ensures adequate coverage for Administrative offices and general public inquiries for JPD location. Acts as a backup to the Public Information Officer.

Perform other duties as assigned

Required Knowledge, Skills, and Abilities:

• Knowledge of office management principles, practices and procedures
• Knowledge of correct spelling, punctuation and grammar usage
• Knowledge of computer office software, i.e. Word, Excel, PowerPoint, and Outlook
• Knowledge of standard business formats and styles for letters and business forms
• Skill in operating a personal computer
• Ability to operate general office equipment
• Ability to follow office procedures and practices
• Ability to organize and maintain filing systems
• Ability to handle telephone calls in a courteous and effective manner
• Ability to communicate effectively, verbally or in writing, with the public, DOH – Lee staff, and other agencies/organizations
• Ability to plan, organize and coordinate work assignments and communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationship with others
• Ability to understand, interpret and apply applicable rules, regulations, policies and procedures
• Ability to organize and prioritize individual workload
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time
• Ability to lift and carry up to 50 pounds as needed
• Ability to frequently use telephone, computer, copier and small hand tools, i.e.; stapler, scissors, etc.
• Ability to work with occasional loud noises
• Ability to locate information that is listed alphabetically and numerically
• Ability to follow instructions
• Ability to review data for accuracy and completeness
• Ability to work independently or with minimal supervision
• Ability to independently solve problems by evaluating best solutions and making informed decisions

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): NA

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to threats involving any disaster or threat of disaster, man-made or natural.
• Incumbent must possess a Valid Florida driver license and have a motor vehicle to carry out these duties. 
• Selected immunizations or titers and/or periodic screening for tuberculosis may be recommended for this position.

• Transporting Confidential Information: This position is authorized to transport confidential information outside of established
  DOH-Lee facilities and must comply with parameters defined in DOHP 50-10. 
• This position will abide by all state and federal laws, rules, and DOH policies and procedures.
• This position is classified as sensitive. This individual will perform tasks defined as sensitive and handles confidential information. Background screening is a condition of employment.

Working hours: (A) Daily from 8:30am to 5:00pm (B) Total hours in workweek 40 +40 (C) Explain any variation in work (split shift, rotation, etc.)  May be required to work additional hours as needed.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Fort Myers

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

• • Annual and Sick Leave benefits.
  • Nine paid holidays and one Personal Holiday each year.
  • State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
  • Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
  • Flexible Spending Accounts.
  • Tuition waivers.
  • And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.