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FDC-SENIOR CLERK - 70013662 CIRCUIT 20-5

Date:  Jun 17, 2022
Location: 

FT MYERS, FL, US, 33901


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Requisition No: 613904 

Agency: Department of Corrections

Working Title: FDC-SENIOR CLERK - 70013662 CIRCUIT 20-5

Position Number: 70013662 

Salary:  $28,080.00 annually 

Posting Closing Date: 06/30/2022 

***OPEN COMPETITIVE ADVERTISEMENT***

Senior Clerk- 70013662

This advertisement is for a Career Service position located at Circuit 20-5 in Fort Myers, Florida.

Salary Range: $28,080.00 annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

  • Performs clerical duties related to ensure COPS data is accurate.  Complete Court -Ordered Payment System input (initial account entry) and change forms to assist supervising officers.  Review screen print with supervision order for accurate entry.  Opens all incoming mail maintaining security on monetary documents and distributes to appropriate staff other mailed matters.
  • Conduct Payee ID name search prior to Court-ordered Payment System account entry.
  • Completes entry of offender information on appropriate Offender Based Information (OBIS) screens.
  • Complete the IT60 initial audit form.
  • Complete the IT30 initial audit form.
  • Performs clerical duties related to all out-going and incoming mail including security of postage meter and day-to-day usage records.  Maintains a record of all files returned to the main inactive file room.
  • Review the screen print of the sentence structure and compare with the supervision order to verify accurate data entry.
  • This position requires specialized fiscal control knowledge and is responsible for processing all payments to the Court-ordered Payment System (COPS) by offenders, at the office or by mail.  Issues receipts, completes deposits.  Makes required changes to the COPS database to ensure accurate records and audit trail.
  • Verifies offender identification number on money order(s) maintains payment logs on each day activity, reconciles payments, receipts and bank deposits.  Maintains security of pre-numbered receipt books and monetary documents received in designated area and files on a daily basis receipt log and related data documents to ensure an appropriate audit trail.
  • Research Court-ordered Payment System exception for disbursement investigations and update account information as needed.
  • Review work of other employees as required.
  • Performs incidental typing as required.
  • Conduct Offender DC number search to identify previously registered offenders.
  • Staff the front receptionist area and answer telephones as needed.
  • Receives, records and secures payments made by probationers, paroles, and community controlees. Ensures maintenance of accurate data in identifying, crediting, and recording such payments. Systematically reviews and audits payment logs generated by computer.
  • Provides receipts to offenders and Probation Officers. References and research records for error corrections and returned checks. Secures receipts that are unused.
  • Compiles transmittal correspondence, summaries, breakouts, and fiscal reports for management control. Coordinates with Correctional Probation Supervisor and other staff to maintain information flow and provide necessary data.
  • Performs daily reconciliation ensuring correctness of documents provided to Correctional Probation Supervisor for review and approval.
  • Types correspondence for restitution payments that have problems. Research problems as to offender identification.

KNOWLEDGE, SKILLS & ABILITIES:

  • Knowledge of general office procedures and practices.
  • Knowledge of correct grammar usage.
  • Knowledge of basic arithmetic.
  • Ability to follow instructions.
  • Ability to communicate effectively.
  • Ability to prepare reports and correspondence.
  • Ability to plan, organize and coordinate work activities.
  • Ability to develop and implement office procedures.
  • Ability to review data for accuracy and completeness.
  • Ability to perform basic arithmetical calculations.
  • Ability to establish and maintain effective working relationships with others.

REQUIRED QUALIFICATIONS:

  • Two years clerical or secretarial experience OR College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience OR Vocational/Technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.  A high school diploma or its equivalent can substitute for one year of the required work experience.

Submit a complete and accurate application profile necessary for qualifying, such as dates of service, reason for leaving, supervisor name, contact information, etc., as outlined in the People First application. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on your application (including military service, self-employment, job related volunteer work, internships, part-time employment, etc.). Enter employment in date order beginning with the current or most recent employer. Gaps in employment of 1 month or more must be explained. May utilize “name of employer” section for gap information. Applicants who do not provide all information necessary to qualify, will not be considered for this position. Applicants who do not respond to the qualifying questions will not be considered for this position.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Fort Myers
Nearest Secondary Market: Cape Coral