Logistics and Administration Specialist - 64002575

Requisition No: 846659 

Agency: Department of Health

Working Title: Logistics and Administration Specialist - 64002575

 Pay Plan: Career Service

Position Number: 64002575 

Salary:  $48,000.00 to $52,000.00 

Posting Closing Date: 02/22/2025 

Total Compensation Estimator Tool

*This is an open fulltime Career Service (CS) Supply Data Control Specialist position at the Department of Health in Lee County.*

The Supply Data Control Specialist is under the direct supervision of the Public Health Services Manager - SES. The incumbent must be knowledgeable about the responsibilities of the position and able to function under minimal supervision. This position is responsible for providing administrative and logistic support to the Public Health Preparedness Division. This is work performing routine clerical, administrative, and human resources functions. In addition, the incumbent will also be responsible for purchasing commodities and assist with inventory management for PHP and the Special Needs Shelter.

Preparedness Logistics

The incumbent will assist in coordinating the logistical functions of the Preparedness Division.

• Duties may include purchasing, receiving, storing, and issuing materials, equipment, and other items from storage rooms, warehouses, or storage units.
• The incumbent may assist with recordkeeping and compilation of inventory reports utilizing inventory management software.
• Assists with maintaining and organizing both PHP and Special Needs Shelter inventory.
• This position will be responsible for monitoring the life cycle of clinical goods and commodities and final disposal of resources.

Purchasing

This position is responsible for purchasing commodities and services for the Preparedness Division in accordance with established polices and produces.

• Locates and arranges for purchase of goods and services via e-procurement system
• Prepares and processes purchase orders or competitive solicitations and reviews requisitions for clarity, correctness, completeness, and compliance with Florida statues and Department of Health rules
• Communicate with appropriate departments to clarify requests, add needed information, or research and obtain supporting documentation for purchase
• Recommends to departments product substitutes where there will be cost savings and/or improved delivery results

Human Resources

The incumbent will facilitate and provide guidance to hiring managers within the assigned divisions on the following HR related processes. The incumbent may perform a specific task within a series of processes, or all tasks related to a process, and may assist the hiring manager with overall guidance, compliance, or even completing certain tasks within a process.

• Assist hiring supervisor throughout process ensuring compliance with hiring matrix, reference checks, consistent interview questions, and hiring preferences
• Submit hiring process compliance checklist
• Submit documents to online applicant tracking system as required
• Submit verification of degree and/or licensure forms
• Assist managers with edits/updates to position descriptions
• Submit requests for reclassifications, promotions, or new positions

Administrative

The Supply Data Control Specialist will provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.  These tasks include but are not limited to:

• Handling office tasks, such as setting up for meetings and reordering supplies
• Providing real-time scheduling support by booking appointments and preventing conflicts
• Making travel arrangements, such as booking flights, cars, and making hotel reservations, and preparing travel authorizations and reimbursements in the Statewide Travel Management System (STMS)
• Transcribing minutes from meetings
• Maintains preparedness vehicle fleet operations to include monitoring maintenance schedules, tracking repairs, and mileage logs.

Miscellaneous

Performs other duties as assigned.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of office principles procedures, and practices
• Knowledge of the principles and practices of inventory management
• Knowledge of correct spelling, punctuation, and grammar usage
• Knowledge of standard business formats and styles for letters and business forms
• Knowledge of basic arithmetic
• Knowledge of methods of compiling, organizing and analyzing data
• Ability to operate general office equipment
• Ability to follow office procedures and practices
• Ability to organize and maintain filing systems
• Ability to handle telephone calls in a courteous and effective manner
• Ability to plan, organize, and coordinate work assignments
• Ability to compile, organize and analyze data
• Ability to communicate effectively verbally and in writing
• Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures
• Ability to work indoors with occasional temperature changes
• Ability to determine work priorities, assign work, and ensure completion of assignments
• Ability to review work for accuracy, completeness and quality of content
• Ability to understand and use supply data management codes
• Ability to develop and implement policies and procedures pertaining to supply data management
• Ability to establish and maintain effective working relationships with others
• Ability to perform basic arithmetical calculations
• Ability to deal effectively with a variety of people
• Ability to prepare reports and maintain records
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time
• Ability to locate information that is listed alphabetically and numerically
• Ability to follow instructions
• Ability to work independently or with minimal supervision

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): N/A

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to threats involving any disaster or threat of disaster, man-made or natural.
• Selected immunizations or titers and/or periodic screening for tuberculosis may be recommended for this position.
• Incumbent must possess a valid Florida Driver License and have a motor vehicle to carry out these duties.
• This position is classified as sensitive. This individual will perform tasks defined as sensitive and handle confidential information. Background screening is a condition of employment.
• This position will abide by all state and federal laws, rules, and DOH policies and procedures.

Working hours: (A) Daily from 8:00am to 5:00pm (B) Total hours in workweek 40 + 40 (C) Explain any variation in work (split shift, rotation, etc.) May be required to work additional hours as needed.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Fort Myers

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.