ACCOUNTING CLERK III - 64028422

OPEN COMPETITIVE JOB POSTING

POSITION IS ADVERTISED AS PENDING VACANCY

Your Specific Responsibilities:

This position is assigned to the Finance & Accounting Section (F&A) of the Okaloosa County Health Department (OCHD). Position is responsible for essential accounting, fiscal, and clerical functions of the F&S Section, and provides CHD-wide support in subject matter areas. Duties are performed in compliance with all policies and procedures as outlined by Florida Statute, Administrative Code, Department policies, and Accounting Procedures manuals. Maintains confidentiality of all information in the performance of duties.

Accounts Payable and Receivable:

• Serves as primary Liaison between Department of Financial Services (DFS), Central Office Disbursement Unit, and the CHD for all accounts payable activities
• Audits all invoices and supporting documentation to ensure completeness and accuracy (i.e., purchase orders, statements of work, contracts, receiving documentation), and reconciles discrepancies prior to entry
• Reviews and submits all Advance Payment requests to Central Office
• Keys accounts payable transactions
• Audits all transactions to ensure accuracy of org/object codes, invoice and receipt dates, approval signatures, and all other requirements set forth by DFS and the CHD
• Processes invoice payment using Department issued Purchasing Card. Performs all Purchasing Card activities with strict adherence to Department policies and procedures
• Maintain all voucher files
• Maintains Contracted Services Workbook
• Maintains the miscellaneous accounts receivable log, to include issuing and tracking assigned accounts receivable invoices
• Performs various accounts receivable functions such as refund transactions
• Conducts research as needed or in response to OCHD staff inquiries, disseminates findings to appropriate staff
• Provides support and guidance to OCHD purchasing staff for invoice and payment processing

Fiscal and Administrative Support:

• Process incoming mail

• Prepare and maintain a variety of F&A reports, databases and tracking systems
• Supports routine and episodic projects of the F&A Section and the Business Office

• Prepares travel authorization and reimbursement requests for Business Office staff.
• Prepares and submits monthly and quarterly billing to Okaloosa County Board of County Commissioners

Attends trainings or other professional development opportunities and remains abreast of all current policies, procedures, and requirements for the performance of all assigned duties. Attends routine meetings or conference calls for and with the F&A Section, Bureau of Vital Statistics, Division of Administration, and all others as applicable. Provides support and serves in a backup capacity for all other F&A functions as needed.

Performs all other duties as assigned in support of the Agency’s vision and mission.

Required Knowledge, Skills, and Abilities:

• Skill in effective communication in written, oral, and electronic formats
• Ability to identify and analyze problems and develop plans or procedures to correct these problems   
• Skill in compiling, organizing, and analyzing data for the purpose of monitoring and evaluation
• Skill in interpreting regulations, statutes, and policies and applying them
• Experience using Microsoft Office applications
• Experience performing accounts payable or receivable functions
• Experience performing audit or reconciliation of accounts, databases, or systems
• Experience in an administrative, clerical, or accounting role

Qualifications:

Preferred

• Must have a valid U.S. Drivers License

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Okaloosa County

221 Hospital Drive NE, Fort Walton Beach, FL 32548

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.