SENIOR CLERK - 64063101

Requisition No: 843533 

Agency: Department of Health

Working Title: SENIOR CLERK - 64063101

 Pay Plan: Career Service

Position Number: 64063101 

Salary:  $1298.46 Biweekly 

Posting Closing Date: 01/01/2025 

Total Compensation Estimator Tool

OPEN COMPETITIVE JOB POSTING

Your Specific Responsibilities:

This position is responsible for completion of administrative duties in the Accounts Receivable Branch of the Okaloosa County Health Department (OCHD). Position works closely with staff in the Medical Services section of the OCHD to provide clerical support for program management. Work involves assignments that are broad as to content and objective and requires knowledge of clinical services policies and guidelines.

Responsible for preparing forms for client signatures. Completes financials for clients Responsible for working with medical records to ensure all applicable rules, regulations and polices regarding security of information is enforced. Prioritizes work and uses time wisely. Accurately enters data as indicated to ensure an effective and efficient tracking mechanism. Must maintain knowledge of HMS. Perform PEPW, verify medical insurances for accuracy and status, performs eligibility duties and provide backup support to cashiers and immunization department. Schedules client appointments when necessary.

Provides receptionist duties for all services related to Okaloosa CHD programs. This includes department facilities including, but not limited to clinical & dental services, vital statistics, environmental health and immunizations. While in the presence of clients, ensures strict confidentiality. Answer and route calls, using multi-phone line system to the appropriate person or department or takes messages. Meets, greets and directs customers to the appropriate unit for services. Answers basic questions about health department services.

Collects fees, makes change, and prepares receipts for health department services including clinical services, environmental health and vital statistics. Post charges and payments for clients in appropriate system daily. Accurately completes the Reconciliation Change Fund form on a daily basis and in a timely manner. Keeps cash box locked when not in use. All errors involving overage/under cash drawer and vital statistics collections will be volowed by a memo to be attached the error receipt with the memo being signed by the supervisor. Audit superbills using FLMMIS to find missed revenue opportunities.

Participates in training, workshops, in services, conferences, staff meeting, and other activities related to public health. Participates in cross training and staff development activities for the purpose of career development.  Responsible for completing assigned work on time. Responsible for entering EARs service and time data into HMS system accurately and timely.

Performs other job-related duties as delegated by the supervisor as required in support of the Agency vision and mission.

Required Knowledge, Skills, and Abilities:

• Basic knowledge using computers
• Ability to enter and manage data into a centralized data management system
• Experience working in a professional office environment with ability to communicate effectively one-on-one, on telephone, and in a group setting

Qualifications:

• Experience using Microsoft Office applications and Windows operating system required
• Ability to type 40 words per minute required
• Basic knowledge of medical insurance processes required

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Okaloosa County Health Department

221 Hospital Drive NE

Fort Walton Beach, FL 32548

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.