SENIOR CLERK - 64064275

Requisition No: 855307 

Agency: Department of Health

Working Title: SENIOR CLERK - 64064275

 Pay Plan: Career Service

Position Number: 64064275 

Salary:  $33,759.96 annually / $1,298.46 biweekly 

Posting Closing Date: 06/30/2025 

Total Compensation Estimator Tool

OPEN COMPETITIVE JOB POSTING

PENDING VACANCY

Your Specific Responsibilities:

This is a position providing support in the integrated clinic setting Office of Medical and Dental Services (OMDS) in the Okaloosa County Health Department (OCHD) and is expected to meet or excel all performance standards. This position provides clerical support for clinical operations within medical records and scheduling client appointments via the telephone (Call Center) and in person. Position requires display of exceptional customer service, have the ability to communicate effectively, demonstrate a willingness to assist others, and the ability to function in a fast-paced work environment.

Schedules appointments using the Call Center and in person for clients/prospective clients of health department services. Refers appropriate callers to a nurse or other medical provider based on knowledge of agency policy and programs. Types the necessary information into the computer to register the client in the HMS computer system and correctly schedules the appointments appropriately, making optimum use of available time and personnel. Utilizes FLMMIS computer system to determine client eligibility for Medicaid. Updates HMS Insurance screen with Medicaid information as needed. Schedules, reschedules, cancels appointments according to the established templates. Completes no-show reports in accordance with established policy.

Works within the medical records section which involves: Preparing medical records as needed for clinical appointments, filing, and scanning documents and attaching these into the EHR. Maintains, scans and attaches all medical documents and correspondence ensuring charts, forms, and documents are organized in the EHR according to established guidelines and filed appropriately.  Additionally, ensures that all medical records are signed out appropriately and records are tracked and reconciled daily. Ensures confidentially of medical records at all times. Maintains strict security of the medical records room. 

Sends for and receives copies of medical records from outside agencies via digital fax. Attaches received medical records to the appropriate EHR and ensures other received faxes are routed appropriately. Ensures all legal requirements for confidentiality are met and proper release is obtained before sending or releasing records. Prepares files for litigation and subpoenas as requested by legal counsel. Follows established DOH-Okaloosa guidelines for routing and responding to all direct messages received via the clients HMS Health Portal. Maintains log of all incoming and outgoing direct messages.

Responsible for the security and confidentiality of all information contained within the information set. Responsible for working with the Information Security Officer to ensure all applicable rules, regulation, and policies regarding the security of information are enforced with respect to this information set. Follows established DOH records retention policies, purges medical records, prepares and sends records for storage/destruction up to twice yearly as outlined by the Records Schedules and Dispositions. Prepares all other personal health and administrative records for the Clinic section for storage and/or destruction. Back-up Information Custodian for the designated information set of Medical Records.

Participates in training, workshops, in services, conferences, staff meetings and other activities related to public health. Receives incoming supplies into the Medical Services storeroom and informs the appropriate department immediately upon their receipt.

Performs all other duties as assigned in support of the Agency’s mission and vision.

Required Knowledge, Skills, and Abilities:

• Ability to enter and manage data into a centralized data management system
• Experience working in professional office environment
• Ability to perform clerical and data-entry tasks with a high degree of accuracy
• Strong oral and written communication skills
• Work experience providing customer service
• Work experience using a multi-line phone system and other general office equipment
• Work experience utilizing computer equipment and Microsoft Office applications

Qualifications:

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Okaloosa County

221 Hospital Drive NE

Fort Walton Beach, FL 32548

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.