ACCOUNTANT II - 64084729 1

Requisition No: 838858 

Agency: Department of Health

Working Title: ACCOUNTANT II - 64084729 1

 Pay Plan: Career Service

Position Number: 64084729 

Salary:  $40,000 - $45,500 

Posting Closing Date: 10/13/2024 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY

Your Specific Responsibilities:

This is a high-level accounting position that provides performs various accounting duties including accounts payables.  This position reports directly to the Accounting Services Supervisor I - SES in the Business Office.

Performs account payable functions for Alachua CHD to include but not limited to; create, review and approve invoices in MFMP as Exception Handler and Invoice Manager for Alachua including resolving errors and/or DFS deletions and returns. keys transactions 51’s and 70’s for payables into FLAIR. Provides backup support for account payable functions for the consortium CHD’s. Scans documentation to be attached to vouchers. Monitors encumbrance balances and adjusts as necessary. Processes request for duplicate warrants and warrant cancellations. Process salary refunds for Alachua and consortium CHD’s. Key’s TR51 and TR58 corrections as requested. Ensures compliance with DOH prompt payment compliance, account payable processing and cash handling policies and procedures.

Uploads supporting documentation into AXIOM and attaches to vouchers daily. Submits voucher packets to DFS that are pulled for pre-audit. Responds to DFS returns for resolution.

Serves as Accountant role for Alachua CHD P-Cards approvals in WORKS and reviews for correct budget codes and backup documentation. Handles discrepancies for Alachua CHD and approvals for participating Consortium Counties as needed.

Performs year-end Certified Forward process including establish payables, inquiries, corrections and disputes. Keys transactions 53, 80, and 81 as needed. Provide reports and updates on the certified forward process as needed.

Responsible for submission of Ryan White invoices for the county for payment which includes logging, redacting and working with program staff for verification of payment.

Provides backup support for preparation of daily deposit, opening/distributing mail and logging/scanning of checks received in the mail.

Provides backup support keying account receivables into FLAIR for consortium CHD’s and Alachua CHD. Assists with TR96 and TR30 corrections as needed.  Provides backup support for TR51 expenditure refunds.

Responsible for securing the designated information sets for the purpose of protecting confidentiality, data integrity and appropriate access for all information both confidential and public records which is stored in hard copy or electronic format.

Other duties as related to position and requested by supervisory staff.

Required Knowledge, Skills, and Abilities:

Basic math skills; ability to use a calculator; knowledge of MFMP, FIRS, FIS, WORD, EXCEL, PDF, Pcard WORKS, FLAIR, HMS, People First, Axiom; general accounting principles knowledge, customer service skills, communication skills, organizational skills, extensive computer knowledge, detail oriented, critical thinking and problem-solving abilities

Qualifications:

Minimum – minimum 2 years accounts payable experience

Preferred – Experience working with FLAIR, MFMP and AOD

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

DOH-Alachua located at 224 SE 24th Street, Gainesville FL 32641

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.