ADMINISTRATIVE ASSISTANT I - 77000250

Requisition No: 840076 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: ADMINISTRATIVE ASSISTANT I - 77000250

 Pay Plan: Career Service

Position Number: 77000250 

Salary:  $42,036, annually 

Posting Closing Date: 11/15/2024 

Total Compensation Estimator Tool

FWC-Fish and Wildlife Research Institute

Administrative Assistant I – Career Service Position with Benefits

$1,616.76 Biweekly, $42,036 Annually

1105 SW Williston Rd.

Gainesville, FL

 Fish and Wildlife Research Institute

Administrative Assistant I - CS 77000250

Gainesville, Florida - $42,036 Annually

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:
2 years of professional direct experience in an administrative support position.   An assocoates’ degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience. 

Preferred Qualifications: 

Preference may be given to candidates with the following qualifications:
One or more years of working with Pcard Works

One or more years of experience with the Florida Accounting Information Resource (FLAIR) and state account coding

One or more years of experience working with the state of Florida purchasing processes including MyFloridaMarketplace and purchase orders

Requirements:
Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate. 
 

Office hours are from 9:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume.  Information should be provided regarding any gaps in employment.

 
Position Overview and Responsibilities:

In this position, the successful candidate will be an integral part of a team assisting wildlife researchers with the administrative tasks necessary for making purchases following all state of Florida purchasing processes and rules.  Will also assist facility maintenance and other staff procure services and commodities to manage the facility and equipment.  Duties will include securing purchasing quotes and requesting purchase orders and submitting MyFloridaMarketPlace invoices for payments; assisting as needed with negotiation of maintenance contracts for the Gainesville Lab facility and office equipment; acting as contact for securing new or renewal state of Florida Purchasing Cards (Pcards); checking, submitting, and tracking Pcard documents to follow-up as necessary; submitting completed Cardholder Acknowledgement Forms; serving as Pcard Advocate (auditor) for Pcard charges entered into Pcard Works by Section staff; assisting Wildlife Research staff and/or vendor to rectify problems with purchase charges; providing information to unregistered vendors for MyFloridaMarketPlace registration; answering questions and providing information for adherence to the Purchasing and Accounting policies and procedures; serving as the information source for the list of registered vendors for products and services needed by staff and respond to inquiries from staff regarding items on State contract; completing annual reports relating to purchasing as needed; assisting with the office management of the facility & acting as backup for other support staff.

 
Knowledge, Skills and Abilities:
 

Knowledge in using Microsoft Office Word, Excel, Outlook, Teams and Adobe Pro
Possess good customer service, telephone and clerical skills
Ability to communicate effectively both orally and in writing

Ability to work independently
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing

Ability to multi-task, prioritize and meet deadlines 

Ability to act on changing priorities and responsibilities

Ability to organize and file documents
Ability to establish and maintain effective working relationships with others
High attention to detail

Possess strong organizational skills

Why should I apply?

The Benefits of Working for the State of Florida:
State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

Biweekly Health Premiums $25.00 - Single / $90.00 - Family

No Cost $25,000 Life Insurance

Nine Paid State Holidays, One Personal Holiday per year

4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly

Retirement Plan Options

State University and College Tuition Waiver Program

On the Job Trainings

Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.

Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.