ADMINISTRATIVE ASSISTANT II - 22010124

Requisition No: 887192 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22010124

 Pay Plan: State Courts System

Position Number: 22010124 

Salary:  $40,867.56 

Posting Closing Date: 12/03/2026 

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Description - The Eighth Judicial Circuit Court is seeking to fill an Administrative Assistant II position at the Alachua County Courthouse in Gainesville, Florida. This position is responsible for providing advanced administrative, fiscal, coordinative, and clerical support, helping manage the daily operations and support functions of the Mediation Services Department. This position requires daily interaction with people who are engaged in contentious disputes, who are struggling to navigate the court system, and who truly need to be heard. To be successful in this position, candidate must be a good listener, empathetic, kind, respectful, and willing to help those in need, particularly those who are emotionally vulnerable. 

Functions, Responsibilities, Competencies - Must have strong written and oral communication skills, be resourceful, and capable of prioritizing tasks, including long and short-ranged projects. Proficient in Microsoft Office applications, Excel a plus. Use judgment and discretion concerning confidential information. Establish and maintain working relationships with judges, staff, attorneys, volunteers, law students, and the public, as well as public and private agencies.

Responsibilities include screening telephone calls and visitors; processing mail, collecting and distributing court files, performing data entry, collecting statistics, filing; scheduling mediation sessions ; coordinating facility use, setting up mediation files, and updating databases as needed ; assisting in coordination and maintenance of court hearing and travel calendars.

Education and Qualifications - Bachelor's degree from an accredited four-year college or university. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Benefits - State of Florida benefits offered, including State of Florida retirement.

Application Process - Information must be submitted through the People First System. Cover letter and resume are required; only complete application packets will be considered. Questions can be submitted to hr@circuit8.org.

Notice - The successful applicant will be subject to a criminal background check. EOE. If you are a person with a disability, selected to participate in the interview process and need an accommodation, please contact ADA Coordinator at 352-337-6237.

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Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.