ADMINISTRATIVE ASSISTANT II - 67039571

Requisition No: 880085 

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT II - 67039571

 Pay Plan: Career Service

Position Number: 67039571 

Salary:  $1,336.92 - $1,470.62 Biweekly 

Posting Closing Date: 07/28/2026 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

POSITION : Administrative Assistant II

POSITION’S LOCATION : Tacachale – Gainesville, FL

POSITION NUMBER: 67039571

OPEN COMPETITIVE OPPORTUNITY

CANDIDATE POOL: Future vacancies may be filled with this advertisement for a period of up to six months.

This posting may close prior to closing date.

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances available at state rates
• State of Florida retirement package         
• Generous vacation and sick leave
• 10 paid holidays a year
• Career advancement opportunities
• Tuition waiver for state college/university courses
• Training opportunities
• For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

The Agency for Persons with Disabilities (APD) works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. APD provides critical services and support for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency. www.apdcares.org

Join APD’s TACACHALE and be part of the team that MAKES A DIFFERENCE – NOT JUST A LIVING, impacting the lives of developmentally disabled adults!

SALARY RANGE

$34,760.00 - $38,236.00 Annually      $1,336.92 - $1,470.62 Biweekly

The hiring salary may exceed the maximum posted salary.

SPECIFIC DUTIES AND RESPONSIBILITIES

This position provides administrative and clerical support to the Risk Manager and the Workers’ Compensation Coordinator. This position also provides back-up clerical support to the Quality Services Director.

Supports the Risk Manager, Workers’ Compensation Coordinator, and other staff linked to the Risk Management department. Copy and file memorandums, letters, correspondence and other related documents. Updates and purge workers’ compensation case files in accordance with the State of Florida General Records Schedule GS1-SL.

Utilize various computer programs with tracking systems, spreadsheet reports, meeting minutes and other processes as needed. Compose and type memorandums, letters, and other correspondence as needed. Serve as communication liaison between other departments and the Risk Management department. Review, organize, and prioritize work assignments to meet assigned deadlines.

Completes independently and with direction from supervisor or supervisory chain of command assignments and special projects accurately and in a timely manner.

Act as receptionist, answer the phones, greet, announce, and route visitors and calls to the appropriate staff. Assist callers with basic or routine information and prepare and distribute accurate phone messages. Provide advice and technical assistance to Tacachale staff regarding any problems under this department’s span of control. Operates the computer, multifunction printer, and fax machine as required. Order and maintain office equipment, supplies, forms, equipment work orders. Routes, screens, forwards, and processes incoming and outgoing mail.

Serves as one of the back-ups to the Tacachale Reportable/Critical Reports coordinator. Serve as the Building Manager for the Risk Management building. Performs other related duties as required.

POSITION REQUIREMENTS

• Must have a high school diploma or equivalent.
• Must be proficient in the use of office equipment such as computers, printers, scanners and fax machines.
• Must be willing to perform essential services before, during, and after an emergency.
• Must be willing to work beyond the normal work schedule to maintain minimum coverage levels and meet the needs of the Agency.

This position may be required to perform essential services before, during, and after an emergency per APD OP 2-0035.

This position is critical to the safety and supervision of residents and may require the incumbent to work beyond their normal work schedule to maintain minimum coverage levels in the facility.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Knowledge of and demonstrate skill in Microsoft Suite Products which include Word, Outlook, Excel, PowerPoint.
• Knowledge of filing systems, development and tracking.
• Knowledge of correct spelling, punctuation, and grammar use.
• Knowledge of developing an organized filing and tracking system.
• Knowledge of typing memorandums and various reports.
• Knowledge of basic office procedures and practices.

Ability to:

• Ability to and demonstrate skill in communicating effectively orally and in writing.
• Ability to and demonstrate skill in managing multiple priorities and making timely decisions to meet department requirements.
• Ability to collect, evaluate, and analyze data and utilize problem solving techniques.
• Ability to understand and apply applicable rules, regulations, and procedures.
• Ability to establish and work in a collaborative manner in multidisciplinary teams and develop and maintain cooperative relationships with Department staff, other state agencies, and peers.
• Ability to plan, organize and coordinate work assignments.
• Ability to organize data into a logical format for presentation in reports, documents, and other written materials.
• Ability to interact with all customers in a professional manner.
• Ability to review documents to ensure accuracy and quality.
• Ability to Learn new software pertinent to job responsibilities.
• Ability to apply quality management principles and techniques.
• Ability to type efficiently.
• Ability to review documents to ensure accuracy and quality.

PHYSICAL REQUIREMENTS:

• Must be able to sit for extended periods of time.

• Must be able to remain in a stationary position frequently, but also occasionally move about within the campus of Tacachale to access other staff, buildings, and materials.
• Must be able to speak and hear clearly
• Must be able to lift, carry, bend, crouch, reach overhead, stand, and walk on an occasional basis
• Must have manual dexterity (i.e., use of fingers, hands, and arms).
• Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

ADDITIONAL INFORMATION

PROFILE COMPLETION

Applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Responses to Qualifying Questions must be verifiable in the Candidate Profile, and “see resume” will not be considered an acceptable response.

Resumes and other documentation can be attached to provide additional information, but this will not replace the required completed Candidate Profile.

All applicants should complete the online application process.  If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287.

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

RETIREE NOTICE

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.

DIRECT DEPOSIT PROGRAM

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

SPECIAL REQUIREMENTS

You may be required to provide your Social Security Number to conduct required verifications. Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

DRUG FREE WORKPLACE

THE STATE OF FLORIDA IS A DRUG-FREE WORKPLACE.  ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPICION DRUG TESTING IN ACCORDANCE WITH SECTION 112.0455, F.S., DRUG-FREE WORKPLACE ACT.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.