ADMINISTRATIVE SECRETARY - 42001223

Requisition No: 854912 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE SECRETARY - 42001223

 Pay Plan: Career Service

Position Number: 42001223 

Salary:  $39,000.00 - $42,900.00 

Posting Closing Date: 06/25/2025 

Total Compensation Estimator Tool

ADMINISTRATIVE SECRETARY

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF PLANT INDUSTRY

***OPEN COMPETITIVE OPPORTUNITY***

CONTACT:              

Christina Chitty, (352) 395-4779

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and two (2) years of secretarial or office clerical work experience; or

Possession of a Certified Professional Secretary Certificate.

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.

Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
 

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) 

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
  
  

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

This position has vendor invoice/warrant processing responsibilities 215.422, F.S.

NOTES:

To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration.

JOB DUTIES:

Purchasing 

• Makes purchases for the division and section as requested by the supervisor or other personnel.
• Prepares bids, submits requisitions, processes quotes and submits invoices for the sections purchases and expenditures.
• Stays current on department/division fiscal policies and procedures to ensure timely processing of requisitions.
• Coordinates with vendors to ensure proofs are distributed and approved in a timely manner.
• Assists vendors with state registration procedures.
• Prepares and maintains file copies of bid packages, reports, requisitions, purchase orders, invoices, etc.
  
  

Administrative:  This position performs all secretarial and clerical duties for the Public Information & Outreach office including:

• Proficient use of Microsoft Office software programs to effectively communicate with division personnel and vendors.
• Recordkeeping, filing (paper and electronic), routine correspondence and research assistance.
• Prepares needed correspondence provided by supervisor.
• Assists with travel arrangements and prepares travel vouchers and receipts for the section’s staff.
• Coordinates the annual PIO office inventory including records and maintains records retention schedule.
• Prepares and maintains file copies of various publications, major programs and a general file of miscellaneous subjects as determined by supervisor.
  
  

Reception and Telecommunications:

• Serves as a relief operator for the division’s main phone line along with the helpline including breaks and lunches when needed. 
• Serves as DPI office receptionist by greeting visitors and checking them into the facility following proper protocols.
• Services as PIO office receptionist by answering telephones and assisting employees with inquiries.
   

Public Information & Outreach Section Support

• Responsible for researching and reporting daily news items of interest to the supervisor.
• Maintains electronic log of division’s public outreach activities.
• Gathers, packages and mails information materials requested by the public.
• Distributes mail to PIO employees.
• Maintains office supply cabinet for personnel in the section.
  
  

Performs related duties as required including, but not limited to, emergency program support.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Departmental policies and procedures, and of general office procedures and practices.
• Knowledge in state purchasing and invoice processing.
• Skill in data entry and retrieval.
• Skill in telephone customer service.
• Skill in written customer service.
• Ability to learn and communicate in specialized and technical language required for division operation.
• Ability to use computer hardware and software such as MS Word, Excel, Teams, Adobe DC/Acrobat.
• Ability to learn internal system software.
• Ability to use photocopy and fax machines.
• Ability to plan, organize and coordinate information and work assignments.
• Ability to process information logically and solve problems.
• Ability to work independently and on a team.
• Ability to communicate effectively orally and in writing in a courteous and professional manner.
  
  

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!
  
  

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.