CONTRACT MANAGER - 55010152
GAINESVILLE, FL, US, 32609
Requisition No: 825894
Agency: Department of Transportation
Working Title: CONTRACT MANAGER - 55010152
Pay Plan: Career Service
Position Number: 55010152
Salary: $45,205.11 - $58,500.73
Posting Closing Date: 05/02/2024
Total Compensation Estimator Tool
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
820 / State Materials Office
OPEN COMPETITIVE
CAREER SERVICE
PREVIOUS APPLICANTS NEED NOT APPLY
CONTACT PERSON: Melanie Sowers
CONTACT PHONE NUMBER: 352-955-6637
CONTACT EMAIL ADDRESS: melanie.sowers@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $2,045.48
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
|
|
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Analyze procurement requests, review specifications/scopes, provide instruction to project managers, assure proper solicitation development and content, and coordinates critical events. Prepares consultant contracts related to all functions for the State Materials Office. Reviews invoices for vendor payments and verifies invoice approval. Maintains budget allocation and monthly expenditures for each contract. Recommends changes in scope of services to assist management with services needed. Completes encumbrances, Letter of Authorization, and other documentation required to maintain budget for consultant funding. Sorts claims and resolves complaints generated during performance of contract or purchase order.
Assist in processing procurements from Prison Rehabilitative Industries and Diversified Enterprises (PRIDE), Rehabilitative Enterprises, Services and Products of Florida (RESPECT), Department of Transportation (DOT) contract, Department of Management Services (DMS) State contract, discretionary, and exempt sources through use of MyFloridaMarketPlace (MFMP). Provide contract maintenance. Prepare and manage supplements, amendments, time extensions, change orders, and renewal of contracts and maintains files in a well-organized fashion.
Coordinate with project managers, the legal office, comptroller, and consultant/contractor/vendor and other sources as appropriate to provide timely action to existing contracts and in documenting all procurement actions.
Assist in the preparation in acquiring commodities and contractual services through Invitation to Bid (ITB), Request for Proposal (RFP), Invitation to Negotiate (ITN), Single Source, and Exempt methods of procurement. Seek approval from appropriate sources including DOT representatives, Department of Management Services, contract vendor, or others as specified by policy, procedure, and practice.
Assist project managers in the resolution of vendor performance and contract compliance issues.
Review contracts for validity of pending action and follow through with timely, appropriate action.
Prepares and maintains subsidiary records for purchase orders, outstanding requisition credit card, vouchers for reimbursement for travel expenditures, and other budgetary commitments not reflected in Florida Accounting and Information Resource (FLAIR).
Compile and provide tracking/production data as requested in various forms and maintains procurement files.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of laws, rules, procedures and practices governing the procurement of contractual services and commodities; Ability to plan, develop and coordinate the procurement of complex projects for contractual services and/or commodities; Ability to communicate effectively and appropriately both verbally and in writing; Ability to work independently, plan, organize and prioritize assignments; Ability to establish and maintain effective working relationships; Ability to provide contract maintenance and review contracts for validity of requested supplements, amendments, time extensions, change orders and/or renewals and follow through with appropriate action; Skilled in the use of computer based spreadsheets, internet, databases and word processing applications; Skilled in reviewing documents for accuracy and completeness; Skilled in problem-solving techniques; Knowledge of contract negotiation techniques.
MINIMUM QUALIFICATIONS: Experience operating a personal computer for word processing, spreadsheet, and/or database applications; and Experience coordinating and monitoring contracts and budgets; and Experience following procurement rules and/or policies.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Gainesville