DIVISION FINANCE OFFICER-SES - 42001840

Requisition No: 793208 

Agency: Agriculture and Consumer Services

Working Title: DIVISION FINANCE OFFICER-SES - 42001840

Position Number: 42001840 

Salary:  $40,739.82 - $65,000.00 

Posting Closing Date: 03/21/2023 

DIVISION FINANCE OFFICER-SES
(CLASS TITLE: ACCOUNTING SERVICES ADMINISTRATOR-SES)

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF PLANT INDUSTRY

***OPEN COMPETITIVE OPPORTUNITY***

CONTACT:

Trevor Smith, (352) 395-4628;
Bryan Benson, (352) 395-4632; or
Aragod Dawkins, (352) 395-4697

MINIMUM REQUIREMENTS: 

A bachelor's degree from an accredited college or university with a major in accounting and five (5) years of professional accounting experience, two (2) years of which must have been in a supervisory capacity; or

Five (5) years of professional accounting experience with the State of Florida, two (2) years of which must have been in a supervisory capacity; or

A master's degree from an accredited college or university in accounting or possession of a Certified Public Accountant (C.P.A.) Certificate and four (4) years of professional accounting experience, two (2) years of which must have been in a supervisory capacity. 

Professional or nonprofessional accounting experience can substitute on a year-for-year basis for the required bachelor's degree; or any combination of this experience and up to 60 semester or 90 quarter hours of college education including two (2) courses in accounting can substitute on a year-for-year basis for the required bachelor's degree.

A valid Class E Driver License.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS: 

2 CFR 200 Certification - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Florida Certified Contract Manager certificate.

Occasional travel, including overnight and sometimes up to two (2) weeks on an emergency program, required.

NOTES:
 

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.
 

JOB DUTIES: 

GENERAL STATEMENT: This is a professional position responsible for administration and management of the Division of Plant Industry’s budget/authority formulation, management, and control as well as all accounting and purchasing activities. Interprets and administers pertinent federal and state rules, regulations, and statutes in accordance with sound financial management principles. Serves as the division financial liaison to other bureaus, offices and cooperative organizations. The incumbent exercises substantial independent judgment in performance of assigned work.

Monitors work performance of subordinates, including periodic written evaluations and discussions; counseling to develop skills and correct deficiencies; recognizing employee accomplishments; and recommending timely disciplinary actions as needed. Approves timesheets and leave requests. Documents recommendations for special pay increases, reclassifications, and disciplinary actions, when appropriate. Efficiently carries out employee selection actions when vacancies are to be filled. Responsible and accountable for managing budget/dollars/resources (staff, vehicles, computers, cell phones, etc.) of any assigned programs in an efficient and accountable manner.

Budget:  Assists the Division Director, Assistant Director, and Deputy Director with strategic financial planning and the preparation of the division's annual requests. Allocates annual appropriations to the bureaus and support sections and monitors progress during the year. Establishes adequate accounting records to maintain and report the monthly expenditures ensuring compliance with funding sources, category, and organizational breakdowns. Directs supervision of these records. Assists the Division Director, Assistant Director, and Deputy Director in preparing all budgets for emergency programs, cooperative agreements, and any other special requests. Acts as liaison between the division and the Office of Policy and Budget and prepares budget projections, budget amendments, planning and whatever is needed.

Purchasing:  Supervises the accounting supervisor in the management of all accounting functions (accounts payable, purchasing, travel, etc.) as required including: the supervision, approval and monitoring of the workflow of the purchasing and payment process into and through the Fiscal Office, establishing appropriate charging codes, priorities, deadlines and goals for Fiscal Office employees. Establishes operational procedures for processing the payments accurately and in a timely manner. Acts as liaison between the Bureau of General Services and the division to communicate and instruct all changes and updates. Monitors purchases including P-card purchases, Administrative Image Management System (AIMS) purchase requisitions, Fixed Capital Outlay projects, sealed bids, Operating Capital Outlay items, state contracts and emergency purchases. Supervises the preparation of the necessary approval documents and ensures the approvals are received.

Federal Grants/Cooperative Agreements:  Oversees grants management activities for the division. Supervises the grants specialist and professional accountant in the tracking of federally-funded expenditures and periodic financial reports to review with cooperative agreement managers. Assists in division planning for federally-funded projects as part of the division’s overall financial management strategy.

Revenue Management and Investment: Manages revenue funds to ensure adequate account balances and authority to cover division obligations.

Miscellaneous: Supervises, monitors, reviews, and tracks expenditures and journal transfers. Communicates verbally and in writing with the Division Director, Assistant Director, Deputy Director, Bureau of Finance and Accounting, division bureau chiefs, and office heads on various subjects and whenever necessary. Assists with the record retention program ensuring timely and proper destruction of sensitive records.

Performs other related duties as assigned by supervisor.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of accounting principles, practices and procedures.
• Knowledge of the Florida Accounting Information Resource (FLAIR), Strategic Asset Tracking System, and AIMS.
• Proficient skill in Microsoft Excel (functions, formulas, pivot tables, etc.).
• Skill in conflict resolution.
• Ability to motivate, train and supervise employees.
• Ability to determine work priorities, assign work and follow up on completion of work.
• Ability to solve problems and make decisions.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.