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OPS Administrative Assistant I - 77907349

Date: Jan 11, 2022

Location: GAINESVILLE, FL, US, 32601

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Requisition No: 541663 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant I - 77907349

Position Number: 77907349 

Salary:  $17 per hour 

Posting Closing Date: 01/27/2022 

OPS Administrative Assistant I
FWC-Fish and Wildlife Research (FWRI)
Wildlife Research
Salary: $17/hour

Location: Fish and Wildlife Research Institute
Lovett E. Williams Wildlife Research Lab
1105 SW Williston Rd.
Gainesville, FL 32601
And the Freshwater Fisheries field lab office
7386 NW 71st St
Gainesville, FL 32653

Job Description: This position provides administrative support for the Wildlife Research section and the Freshwater Fisheries field lab.
Administrative Support: Assist scientific staff with administrative tasks including vehicle logs, truck, boat and ATV maintenance logs, travel authorizations and reimbursements, property inventory, manuscript tracking, formatting, report compiling, recruitment assistance, and preparing grant and other reports. Assist with purchasing, shipping, and mailing. Assist with care and husbandry of outreach animals. Assist with organizing literature libraries. Help with meeting organization, lodging and meeting site reservations and preparation for meetings. Handle special assignments and projects as directed. Coordinates administrative duties with other administrative staff and performs all other related administrative duties as required.
Responsible for the processing and maintenance of related records involving expenditures of the field office. Such duties include establishing annual contracts such as lawn and janitorial maintenance, coding and processing invoices for payment of purchase orders and purchasing cards. Responsible for purchasing office, janitorial and facilities supplies. Maintains files and computer records concerning such expenditures and prepares related reports as required. Assists field office personnel with fiscal matters. Processes and controls purchase orders, utility bills, shop repair orders, and archives requisitions; as well as the procurement and maintenance of inventory items and assisting in the disposition of surplus property. Assists staff with purchasing supplies, or services with a purchasing card and processing related purchasing documents in a timely manner using internal computer applications and appropriate financial and organizational coding information, maintaining hard copy and electronic records of such documents. Processes payment of returned tags in a timely manner. Performs the daily mail pick up, distributes mail and processes outgoing mail.
Performs other related duties.

Minimum Qualifications:
· Three years of secretarial or clerical work experience.
· College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
· Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
· A high school diploma or its equivalent can substitute for one year of the required work experience.

Knowledge, Skill(s), and Abilities:
· Knowledge of office procedures and practices; personal computers and working knowledge of MS Office programs - Outlook, Word, Excel, Access and PowerPoint
· Knowledge of the principles and techniques of effective communication, and the methods of data collection.
· Knowledge of basic arithmetic.
· Ability to understand and apply applicable rules, regulations, policies and procedures.
· Ability to deal with the public in a tactful and courteous manner.
· Ability to perform basic arithmetical calculations.
· Ability to work independently.
· Ability to utilize problem-solving techniques.
· Ability to plan, organize and coordinate work assignments.
· Ability to communicate effectively.
· Ability to establish and maintain effective working relationships with others.

 

WHAT IS OPS EMPLOYMENT?  Other Personal Services (OPS) temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks. OPS employees do not fill established positions and may not be assigned the duties of any vacant authorized position.  OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the pleasure of the agency head or designee.

 

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

  • State of Florida 401(a) FICA Alternative Plan - mandatory
  • Workers’ Compensation - mandatory
  • Reemployment Assistance (Unemployment Compensation) - mandatory
  • Participation in state group insurance (must meet eligibility requirements. Consult with       People First or the servicing Human Resource Office for details.)
  • Deferred Compensation - voluntary
  • Employee Assistance Program – voluntary

 

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

  • Any form of paid leave
  • Paid holidays
  • Participation in the Florida Retirement System
  • Reinstatement rights or retention rights

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Gainesville