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STAFF ASSISTANT OPS - 60957156 1 1

Date: Apr 5, 2021

Location: GAINESVILLE, FL, US, 32641

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Requisition No: 332082 

Agency: Children and Families

Working Title: STAFF ASSISTANT OPS - 60957156 1 1

Position Number: 60957156 

Salary:  16.00/hr 

Posting Closing Date: 04/16/2021 

STATE OF FLORIDA

POSITION DESCRIPTION

 

CAREER SERVICE   SELECTED EXEMPT SERVICE   SENIOR MANAGEMENT SERVICE

OTHER       

POSITION LOCATION INFORMATION

Position Exempt Under 110.205(2)(W), F.S.

   Managerial   Confidential    Supervisory    Other         

NAME OF AGENCY:  Children & Famlies

Organization Level:

   Current    605757505711008          Proposed:      

DIVISION/COMPARABLE: Deputy Secretary for Operations

Position Number:

 

FTE: 1.0

Security Role Code: B

BUREAU/COMPARABLE: North Florida Evaluation & Treatment Center

Current Broadband Level Code:

 

Current Class Title:

Staff Assistant  OPS

Current Class Code: 0120

 

SECTION/SUBSECTION:

Office of Assistant Institution Superintendent

Proposed Broadband Level Code:      

Proposed Class Title:

     

Proposed

Class Code:      

HEADQUARTERS/COUNTY CODE:  (01) Alachua

Type of Transaction: SECURITY ROLE CODE & DUTIES AND RESPONSIBILITIES UPDATE

 

INCUMBENT:

APPROVAL AUTHORITY USE ONLY

POSITION ATTRIBUTES:

EEO:  01  02  03  04  05  06  07  08

 

CBU:  01  02  03  04  05  06  07  08  09  10

 

           11  18  80  81  86  87  89  99  Other       

 

Special Risk:  Yes  No

Overtime:  Yes  No

CAD:  Yes  No

Broadband

Level Code:

43-6011-02

Class Code:

0120

Approved By:

AM

Effective Date:

10/03/2014

APPROVED BROADBAND OCCUPATION:

Executive Secretaries and Admin Assistants

APPROVED CLASS TITLE:

STAFF ASSISTANT - SES

  1. This position reports directly to:  Position Number  037998 Broadband Level Code  11-9111-03

Broadband Occupation Medical and Health Services Managers  Class Code 5344  Class Title  Chief of Nursing Services

               
 

 

  1. Broadband level code, class title, class code, position number, and headquarters location of each position which reports directly to this position:
 

 

 

 

 

  1. What statutes establish or define the work performed?  Chapter 20.19 , 394 F.S., F.S. 110, F.S. 381, F.S. 382, F.S. 393, F.S. 394, F.S. 395, F.S. 400, F.S. 403, F.S. 404, F.S. 406, F.S. 409, F.S. 410, F.S. 413, F.S. 442, F.S. 458, F.S. 459, F.S. 461, F.S. 463, F.S. 464, F.S. 465, F.S. 466, F.S. 468, F.S. 483, F.S. 486, F.S. 490, F.S. 916, F.S. 917.

 

  1. This position has financial disclosure responsibility in accordance with Section 112.3145, F. S.:  Yes   No

 

  1. Current budget for which this position is accountable (if applicable):      

     

Salaries & Benefits

     

O.P.S.

     

Expenses

     

F.C.O.

     

Data Processing

     

TOTAL ALLOTMENT

If the current budget includes other areas of accountability include them in the TOTAL ALLOTMENT and provide a brief explanation.

     

 

 

 

POSITION NUMBER

Duties and Responsibilities - Describe in detail the specific duties and responsibilities assigned to this position and the percentage of time for each.  Indicate the role of this position in accomplishing the unit and agency mission.  If applicable, include examples of independent, final policy decisions made and show their effect on the agency, the public, or other state agencies. 

 

 

 

 

 

 

 

% of Time

 

EXAMPLES OF WORK**

** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

 

Duties and Responsibilities

     

This is a highly visible and responsible position requiring independent judgement and the ability to assist management in the coordination of a broad and complex range of activities and assignments associated with the Chief of Nursing Services and Chief Legal Counsel.  It provides high-level administrative support by conducting research, preparing reports, handling information requests, and assisting and coordination among a variety of professional staff persons, managers, external customers, vendors and hospital administration.

 

 

Assists supervisors in the completion of hiring packets, i.e., accessing People First to review and print qualified applications, setting up interviews, scheduling room, making copies for the committee, completing reference information, ensuring all required  documents per the HR Shared Services  (HRSS) appointment checklist are accurately completed then scanning and forwarding packet via the Numara system to HRSS.  Assists Hiring Authorities in preparation of interviews by accessing People First, printing qualified applications and setting appointments for interviews.  Assists supervisor in the completion of separation packets.  Collecting keys, badge, etc. ensuring all required documents per the HR Shared Services (HRSS) separation checklist are accurately completed then scanning and forwarding packet via the Numara system to HRSS.

 

 

Is directly responsible for preparing internal and external correspondence for the Chief of Nursing Services or Chief Legal Counsel’s signature.  Independently responds to requests for information and recommends solutions for problems.

 

 

Handles scheduling setting up room with necessary equipment (video, sound, and presentation) refreshments, etc., for routine and special events.  Develops agenda and prepares data analysis, graphic presentations and/or visual documents as requested.  Provides notification and relevant advance materials to participants.  Participates in meetings, represents supervisor as required, and provides follow-ups as appropriate.  Produces and distributes minutes of meetings.

 

 

In conjunction with the Chief Legal Counsel, responsible for assigning alternate duty staff, whether due to injury, background or abuse issues, to other areas of the center.  Completes & presents the Return to Work Agreement Form to staff regarding their work assignment, copies sent to direct supervisor, alternate duty supervisor, and to HR Shared Services.

 

 

Independently performs special assignments and projects as assigned by the Chief of Nursing Services or designee

 

 

Serves as backup to the Administrative Assistant II position in preparing medication court dockets, coordinating use of room, communicating with appropriate departments (Medical, Security, Counseling and Residential Services) and assisting the Chief Legal Counsel in preparation of all necessary paperwork

 

 

Performs other duties as assigned.

 

 

 

 

 

 

 

 

 

 

 

  1. Knowledge, skills and abilities, including utilization of equipment, required for the position:

Customer Service.  Obtain all OSHA requirements annually.  Possess basic computer skills (i.e., Access, MS-Word for Windows, Microsoft Excel, Lotus Notes, and Power Point).

These requirements are considered a term and condition of employment in my current job position:

  • Must be able to travel up 17 stairs and 50 feet, if necessary.
  • Must have normal vision and hearing, including use of corrective devices.
  • Must be able to do repetitive movements with both arms and hands, neck and head; up to 60 movements in 1 hour.
  • Must be able to demonstrate competency in all areas of training, some of which requires physical activity such as safe operation of job essential tools and equipment, CPR, MANDT and Heimlich training.
  • Must be able to bend, twist, turn, kneel, push and stoop 10 times in one hour if necessary.
  • Must be able to physically operate all equipment necessary to do job tasks, including using a keyboard or pushing a cart or distributing mail.

Must be able to Drive an EZ Go golf cart, if job essential.

  • Must be able to drive for up to 3 hours at a time, if job essential.
  • Must be able to lift 20 pounds.
  • Must be able to sit for 1 hour without a break.
  • Must be able to work 8 + hour shifts on occasion.
  • Must be able to remain alert for a period of 1 to 9 hours including normal breaks.
  • If positions have responsibilities concerning direct care, the staff must be physically able to access all areas of the Center.
  1. Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

   N/A     

  1. Other job-related requirements for this position:

The applicant selected to fill this position shall be required to submit to a pre-employment medical examination. 

  1. Working hours: (A) Daily from 8:00 AM to 4:30 PM Mon-Fri (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)      

 

  1. Agency Use Only

Check those that apply:  Uniform Allowance  CJIP  Bond Indicator  Drug Screening  Re-screening

Security Check:  No security screen required  Background investigation required  Background & fingerprint required

Fingerprint  investigation required  Access to abuse records  Caretaker  Financial  Law enforcement  Management

Sensitive  Agency Security Check

Other:      

The following have acknowledged that the statements above, to the best of their knowledge, accurately describe the duties and responsibilities of the position.

Incumbent Signature (optional):

Date:       

Discussed with Employee:  Yes  No

Supervisor’s Signature:

Title:

Date:      

 

Approval of Reviewing Authority: (Div. Director, Agency Head or other)

 

Title:

Date:      

Approval of Agency Personnel Officer:

Audrey Myers

Title: HR Specialist

Date: 10/03/2014

       

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Gainesville