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Date: Jan 12, 2021

Location: HAVANA, FL, US, 32333

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 291581 

Agency: Department of Corrections


Position Number: 70044577 

Salary:  $21,532.94 - $37,477.84 annually 

Posting Closing Date: 01/19/2021 


Secretary Specialist - F/C – 70044577

This advertisement will fill a Career Service position located at Gadsden Re-Entry Center in the Classification Department.

Salary Range: $21,532.94 - $37,477.84 annually



  • Types correspondence, reports, memorandums and other departmental data. Composes routine correspondence. Takes and
    transcribes minutes from staff meetings.
  • Receives and responds to or redirects telephone inquiries from the public. Reviews and distributes all incoming and outgoing mail.
    Maintains files of office correspondence, reports and other materials.
  • May distribute disciplinary reports weekly or may gather information needed in order to respond to offender grievances.
  • Orders supplies and forms as needed.
  • Maintains offender visiting records to include card file with up-to-date list of visitors or input visitor information into Offender Based
    Information System (OBIS).
  • Conducts physical inventories of all EBTF sales outlets at the institution.
  • Inventory of meal tickets will be conducted monthly by the EBTF inventory reviewer concurrent with EBTF canteen inventory.
  • Responsible for preparing and maintaining various documents, reports, letters, memorandums, forms including but not limited to Institutional Operating Procedures, Policy & Procedures Directives, Department of Corrections Rules, work orders, supply requisitions and purchase orders.
  • Utilizes various computer programs and compiles and maintains data relating to the Classification Department.
  • Maintains an accurate filing system of forms and correspondence utilized in the daily operations of the Classification Department.
  • Answering telephones, routing calls to the appropriate area and answering questions within his/her area of responsibility.
  • Orders and distributes forms and supplies for the Classification Department.


  • Knowledge of correct spelling, punctuation and grammar usage.
  • Knowledge of basic arithmetic.
  • Knowledge of basic filing practices.
  • Skills in typing.
  • Ability to operate general office equipment.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Knowledge of standard business formats and styles for letters and business forms.
  • Knowledge of office procedures.
  • Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
  • Ability to transcribe dictation using notes or a dictating machine.
  • Ability to organize files and other records.
  • Ability to perform basic arithmetical calculations.
  • Ability to use correct spelling, punctuation and grammar.
  • Ability to type letters, memoranda and other standard business forms in correct format.
  • Ability to handle telephone calls in a courteous and effective manner.
  • Ability to plan, organize and coordinate work assignments.


  • Two (2) years of secretarial or clerical work experience or possession of a Certified Professional Secretary Certificate.  ***Special note: College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.  Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.  A high school diploma or its equivalent can substitute for one (1) year of the required work experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.
If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.
Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Nearest Major Market: Tallahassee