ADMINISTRATIVE ASSISTANT I - 40046081

Requisition No: 834935 

Agency: Commerce

Working Title: ADMINISTRATIVE ASSISTANT I - 40046081

 Pay Plan: Career Service

Position Number: 40046081 

Salary:  $34,500.00 

Posting Closing Date: 10/15/2024 

Total Compensation Estimator Tool

Job Title: ADMINISTRATIVE ASSISTANT I

Requisition Title: ESR II – Administrative Asssistant I

JOB TYPE: FULL-TIME

POSITION LOCATION: Greater Fort Lauderdale, Hollywood FL

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

This position performs administrative work in a workforce career center. As an administrative support position requiring independent work assisting the Center Manager, supervisors, and partners in the One-Stop Center with a variety of administrative matters.

The Difference You Will Make:

You will assist in helping the Center provide services to Broward County residents to obtain wages to be self-sufficient and sustainable through training and employment. The Administrative Assistant II is a member of the Florida Commerce team with CareerSource Broward.

Florida Commerce is a fast-paced work environment in which critical thinking and prioritizing are a must.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.  

Where You Will Work:   

Broward County encompasses the Greater Fort Lauderdale area and is in the heart of South Florida’s tri-county region, it continues to grow by attracting development and new businesses. Broward County is a popular tourist destination and yachting capital of the world due to its semi-tropical climate, highlighted by more than 3,000 hours of sunshine, its beaches and year-round ocean breezes, waterways, and cultural offerings alongside its upscale restaurants, nightclubs, boutiques, and luxury hotels. Port Everglades is considered the 3rd largest cruise port in the world.

Once known strictly as a tourism-based economy, it now supports a diverse range of industries, including marine, manufacturing, finance, insurance, real estate, technology, avionics/aerospace, film, and television production. Broward County is establishing itself as a world-class international business center and one of the most desirable locations for new, expanding, or relocating businesses. Being in Broward County will guarantee you a unique experience for professional growth, entertainment, and culture.

Broward County is also known for:

• A rated school district
• Home to Broward College and Nova Southeastern University, a Florida hub for Florida Atlantic University (FAU), Florida International University (FIU), and a host of other private colleges and vocational schools.
• Within a state having no state income tax for residents of Florida.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

* We care about the success of our employees.

* We are always improving our technology, our tools, our customer’s experiences, and ourselves.

* A rewarding experience for reliable, compassionate, and professional employees.

Pay:  $34,500.00 anually

Your Specific Responsibilities:

• Work on projects as assigned to prepare reports for use by the supervisors and partners in evaluating operations and for related decision-making. 
• Gather data and prepare drafts of reports or responses for the supervisor's approval. 
• Processes routine correspondence and prepares replies.
• Use a computer with various software applications to prepare reports and correspondence. 
• Receive electronic mail messages and transmit to appropriate associates for action. 
• Screen incoming mail to determine assignments to appropriate associates and partners.
• Perform routine fiscal, personnel, and other major office functions including the establishment and maintenance of files and coordination of maintenance/service agreements for office support equipment such as copiers, facsimile machines, and telephone systems. 
• May Function as a telephone system administrator.
• Coordinate travel conducted by staff to ensure compliance with established procedures and prepare expense reimbursement vouchers. 
• Check monthly time sheets of staff for accuracy and enter time into the state system to meet all deadlines.
• Function as the designated Purchasing Card Approver for staff-issued agency purchasing cards. 
• Responsible for accessing the automated FLAIR Purchasing Card System to review and validate purchasing card expenditures.
• Performs special work assignments that require independent work as directed by the center manager.
• Performs other related duties that are required.

Required Knowledge, Skills, and Abilities:

• An Ability to promote and market the Career Center.
• Knowledge of the principles and techniques of effective communication and the ability to communicate clearly and effectively in individual and group settings, both verbally and in writing.
• Working knowledge/experience using Microsoft including Word, Excel, and PowerPoint.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to work effectively as part of a team, and establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.
• Ability to deal with the public in a tactful, courteous, and effective manner.
• Ability to listen effectively.
• Ability to work independently by planning, organizing, and coordinating work assignments.
• Ability to prepare reports to include recording, evaluating, and analyzing data.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records. 

Minimum:

• Knowledge of Microsoft applications including Word, PowerPoint, and Excel.
• Required to travel locally and must furnish own transportation

Preferred

• A degree from an accredited college or university in Business, Human Services, Education, or a related field

• Professional experience
• Possess the ability to utilize databases and the Internet to conduct research and obtain data.
• Registered in EmployFlorida

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.