ADMINISTRATIVE SECRETARY - 37002215

Requisition No: 863993 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE SECRETARY - 37002215

 Pay Plan: Career Service

Position Number: 37002215 

Salary:  $2,896.67/month $34,760.00/annually 

Posting Closing Date: 11/07/2025 

Total Compensation Estimator Tool

Administrative Secretary (37002215)

State of Florida

Department of Environmental Protection

This position is located in Homosassa, FL

Position Overview and Responsibilities:

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

This position provides administrative secretarial support in a variety of technical and professional areas to the Park Manager, Assistant Park Manager and other park staff.

30% Prepare, edit, compile and type a variety of reports, correspondence, forms, meeting minutes and related items. (i.e., prepare all Incident Reports (General Liability Reports, Incident Reports, etc.) and ensure proper distribution of reports; prepare VSP Quarterly Reports (including maintaining copies of insurance paperwork, etc.) and ensure report is distributed as required; prepare all personnel paperwork; maintain personnel records; maintain and update the Park Protection Plan, District Administrative Procedures Manual, various Park staff rosters, etc.; and oversee the Lost and Found for the Park; scan items requested by park manager; prepare business cards for Park staff, etc.)

20% Answer and make telephone calls, operate Park radio, take and relay messages, greet office visitors, volunteers and staff. Answer questions from the public and staff, provide information about the Park and provide directions to the Park. Handle general complaints or direct people to the appropriate person to assist them. Assist special event programming by providing and receiving information as internal and external visitors inquire.

20% Books group tours and field trips, provides information, makes reservations, maintains tour calendar, responds to requests for tour information, provides tour booking information to appropriate park staff.

10% Receives and reads incoming mail, screens items which can be handled personally and forwards remainder to appropriate staff and CSO. Maintains tracking system to ensure correspondence, reports and related work is performed in a timely manner. Process Certified/Return Receipt Requested mail from the Park, take to U.S. Post Office, and keep tracking.

10% Maintain postage meter (i.e., ensure meter updates are performed, supplies are ordered, ink cartridge changed, etc.); receive all FEDEX Express/Ground and UPS shipments and notify recipient that they have a shipment in the office; send all FEDEX Express/Ground shipments out of Park and maintain adequate supply of FEDEX supplies (i.e., padded envelopes, boxes, label pouches, etc.); ensure Sharp copier toners (black, yellow, magenta and cyan), toner waste collection container, etc. are on hand and call copier technicians when copier is not working; order all office supplies for the Park and keep a close eye on what items need to be ordered; order the Park’s bulk copy paper supplies and have delivered in the warehouse; prepare all required purchasing paperwork.

5% Provide computer assistance to others within the Park. Install printers, software, troubleshoot computer problems, etc. for Park staff. When beyond ability, direct staff member to contact the Service Desk to have them resolve their computer problem.

5% Performs related work as required.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

Correct spelling

Punctuation and grammar usage

Office Procedures

Basic filing practices

Basic arithmetic

SKILL IN:

Typing and computer operation

ABILITY TO:

Handle telephone calls in a courteous and effective manner

Organize files, records and develop systems of organization

Operate general office equipment including typewriter, word processor, computer, calculator, copier, postage meter and fax machine

Read and follow written instructions

Work with the public in a courteous manner

Communicate effectively verbally and in writing

Establish and maintain effective working relationships with others

Work in a fast-paced environment and handle multiple priorities

Work rotating shifts including nights, weekends, and holidays

Minimum Qualifications:

Valid Driver’s License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

$2,896.67/month

$34,760.00/annually

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Ellie Schiller Homosassa Springs Wildlife State Park

4150 S Suncoast Blvd.

Homosassa, FL 34446

Discover the wild side of Florida with endangered Florida panther, red wolf, manatee and whooping crane, plus black bear, bobcat and, of course, alligators.

When Homosassa Springs was a popular train stop in the early 1900s, passengers could picnic and take a dip in the spring while train cars were being loaded up with cedar, crabs, fish and spring water. On a 1924 visit, Bruce Hoover of Chicago called it “the most beautiful river and springs in the world.” In this regard, Homosassa Springs hasn’t changed much. An astounding number of fresh and saltwater fish still congregate in the natural spring bowl — large jacks, snapper, snook and others. A unique underwater structure, the Underwater Observatory allows visitors to "walk underwater" beneath the spring's surface to watch the various fish and manatees swim about. Gaze down into the depths of the first-magnitude spring and perhaps catch a glimpse of fish and manatees in their natural habitat.

The Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.