ADMINISTRATIVE ASSISTANT II - 64049203

Requisition No: 873655 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64049203

 Pay Plan: Career Service

Position Number: 64049203 

Salary:  $34,760 - $45,000 annually 

Posting Closing Date: 04/17/2026 

Total Compensation Estimator Tool

Open Competitive Job Opportunity

Your Specific Responsibilities:

This is a high-level position who works in the Director’s office assisting the County Health Department Administrator, Assistant County Health Department Administrator, and other senior managers as needed.  Work involves the performance of administrative activities which involve independently planning administrative objectives and priorities. Work also involves independent formulation, analysis, and recommendation of changes in policies, rules, and regulations.

Responsible for:

Manage the day-to-day administrative activities for the County Health Department Administrator’s office, including but not limited to, preparing travel requests and reimbursements, creating memos, letters and presentations, managing several Outlook calendars, schedule meetings, maintaining monthly reports, approve time sheets, preparing agendas and taking minutes at meetings, etc.

Monitor supplies and place orders through My Florida Market Place for office supplies for the Administrator’s office, Assistant Administrator’s Office and Personnel Liaison/ Workforce Development Office.

Serve on the Vehicle Utilization committee and Safety Committee. Assist in coordinating both committees’ agenda and take minutes at meetings.

Conducts annual inventory of pharmaceuticals at each clinic.  Process all pharmacy packing slips and input data in Excel database and obtain pricing from Cardinal in preparation for the annual inventory.

Provide updated DOH-Pasco contact information for County Health Systems as changes occur.

Agency STMS Travel Champion

Coordinate and assist:

Back up to the Account Manager for the Cell Phone Bill Verification System.  Ensure cell phone inventory is up to date for all DOH-Pasco employees, monitor monthly bills ensuring timely submission and approval by supervisors, set up new users in the system and remove those who no longer work with DOH-Pasco. 

Assist with monitoring Outlook Email Distribution Lists (DLs) to ensure owners are keeping DL members up to date.

Assist with updating the agency organizational chart.

Assist with monitoring service awards report, notify staff due for an award, and place orders. Responsible for and maintains agency policy book with the most current approved policies and ensures the online versions are current and available to staff. Assists in formulating and recommending programs and policies for the department or program and interprets and recommends administering policies as needed. 

Assist in coordinating New Employee Orientation and ensuring coverage for phones. Assist with keeping Personnel files updated regarding professional licenses, driver’s licenses, and position descriptions. Provide resources and up to date forms and procedures to supervisors as it relates to hiring, separation, and discipline.

Perform other related duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of administrative principles and practices.

Knowledge of computer software including Microsoft Office Suite (Word, Excel, PowerPoint, MS Outlook)

Knowledge of office procedures and practices.

Knowledge of the methods of data collection.

Knowledge of the principles and techniques of effective communication.  

Knowledge of travel logistics, expense reporting, document preparation, and records management.

Ability to manage virtual meeting platforms (Zoom, Teams)

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.

Ability to prepare correspondence and administrative reports.

Ability to understand and apply applicable rules, regulations, policies, and procedures.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with staff, clients, and external partners.

Qualifications:

Minimum -

• Extensive experience with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Strong background supporting executive‑level management in high‑level administrative roles.
• Skilled in planning daily workloads, meeting deadlines, and coordinating project needs to support organizational goals.
• Proficient in administrative and clerical functions, including preparing correspondence, welcoming visitors, arranging conference calls, and scheduling meetings.

Preferred -

• Associate degree. 3 - 5+ years of high-level administrative experience.
• Valid Florida Driver’s License.
• Experienced in creating logs and spreadsheets, as well as working with electronic database systems

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Summit Professional Building

7509 State Road 52

Hudson, FL 34667

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

Your take home pay can be significantly influenced by your insurance premiums. 

Compare your current premium with the State of Florida employee premiums!

• Monthly employee premium for the standard PPO/HMO:
  • Single coverage is $50
  • Family coverage is $180
• Monthly employee premium for the High Deductible Health Plan PPO/HMO:
  • Single coverage is $15
  • Family coverage is $64.30

• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts
• State of Florida Tuition Waiver Program
• Professional Development Training Opportunities
• And much more!

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.