FACILITIES SERVICES MANAGER II - SES - 64069866

Requisition No: 831109 

Agency: Department of Health

Working Title: FACILITIES SERVICES MANAGER II - SES - 64069866

 Pay Plan: SES

Position Number: 64069866 

Salary:  Salary range $ 34,288.60 to $42,734.12 

Posting Closing Date: 07/02/2024 

Total Compensation Estimator Tool

Thank you for your interest in career opportunities with the Florida Department of Health in Pasco County.  If you are looking to establish a successful career in Public Health, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Pasco County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.

Your Specific Responsibilities:

This position reports to the CHD Assistant Administrator. The incumbent is an employee of the Florida Department of Health in Pasco County (DOH-Pasco) and represents the agency and its vision and mission.  The incumbent is part of the public health system and is expected to exhibit innovation, collaboration, accountability, responsiveness, and excellence in a diverse, dynamic work environment.  This position is in the Health Protection & Response Division (HP&R) located in the Summit office and is a countywide position serving all DOH-Pasco locations including Hudson, Dade City, and Wesley Chapel.  This is a highly responsible position that manages agency physical resources, assures security and safety of operations and staff, analyzes costs, formulates processes and policies, and serves in a leadership role in public health preparedness and response. 

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

Directly supervises the Facilities Services Specialist and the OPS Facilities Services Specialist by evaluating their performance and motivating them to provide and improve the quality and quantity of work performed through communication on a regular basis both individually and through staff meetings. Completes all performance appraisals for assigned staff within agency's time frame in accordance with DOH policy.  Ensures coverage at all times of all positions within the department. Makes recommendations and implements actions to improve deficiencies in areas that are under the incumbent's supervision.  Such recommendations and\or actions may lead to discipline of subordinates.  Trains employees to ensure that functions are performed effectively and efficiently.  Conducts staff meetings and prepares minutes for distribution.  Assigns duties to staff and ensures that staff completes those duties efficiently and effectively. Prepares and submits a monthly operations report to the supervisor, describing activities, staff commendations, progress towards goals and performance measures, issues and concerns along with recommended solutions. Participates in conferences, teleconferences, conference calls, and meetings. Ensures subordinates attend training as appropriate.

Oversees and manages building renovations, courier services, housekeeping, and repair projects which includes investigating, assessing, analyzing, and making recommendations to resolve issues. Oversee the coordination with Pasco County Government facilities regarding building management and maintenance. Ensures work is performed promptly and adequately. Oversees, manages, and coordinates office moves in cooperation with DOH-Pasco programs and divisions to reduce impact to daily operations. Ensures security of DOH-Pasco facilities, tracks, and revokes access to the buildings when staff changes occur, maintains key logs, key inventory, and key assignments (if applicable).   

Serves as the DOH-Pasco Local Safety Coordinator. Is responsible for monitoring and overseeing all safety-related issues and programs including annual fire drills, required building safety inspections, creating after-action reports, and implementing improvement strategies.  Assures compliance with Department of Health Workplace Safety and Loss Prevention Program Requirements. Prepares Department of Health Workplace Safety and Loss Prevention Program Survey yearly. Prepares all reports to be submitted to DOH headquarters or local officials for review by Supervisor within required timelines. Chairs the DOH-Pasco Safety and Vehicle Utilization Committees.   Oversees the monitoring and analysis of fire and life safety issues in the workplace and that security and alarm systems are complying and meet operational goals.

Oversees the management of non-technological inventory in compliance with The Management of State Property policy DOHP 250-11-15. Oversees verification of annual inventory and requests new asset ID tags from the Clerk of the Court when new inventory items are purchased.  Oversees proper disposition and reporting of property according to County/State guidelines.

Manages proper inspections, appropriate reporting, and maintenance of all Pasco County Fleet. Ensures our fleet (utility equipment, vehicles, and trailers) are in proper order and oversees the maintenance of them. Mechanical requirements to include light vehicle mechanical work and building maintenance work as needed. Needs to have the ability to drive large vehicles and tow trailers.

Oversees duties of the Facilities Services Specialist related to Public Health Preparedness and response.  Serves in a leadership role in the logistics section of the DOH-Pasco Incident Command System.  Manages a logistics team.  Contributes to preparedness plans, drills and trainings, after-action reports and ESF8 functions.

Receiving of daily freight which can and does include medications that requires temperature sensitivity. Ensures all freight is checked in properly within the MFMP site and delivery to departments in a timely manner.

Performs other related duties as needed.  Monitors compliance of the mandatory requirements of Chapter 3A-24 of the Florida Administrative Code.

Required Knowledge, Skills, and Abilities:

• Knowledge of basic management principles and practices.
• Ability to develop and implement safety, security, and energy conservation programs.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to supervise, prioritize workload, manage people, plan, organize and coordinate work assignments.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to assess plans and structures for adequacy of design and economic feasibility.
• Ability to communicate effectively.
• Ability to negotiate contracts, leases, and rental agreements.
• Ability to prepare construction schedules.
• Ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum - This position requires reaching, bending, stretching, twisting or stooping and must be able to lift heavy, bulky packages, some in excess of 50 pounds.  Must have a valid FL Driver’s License. 

Preferred - Ability to operate a forklift machine. 

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

7509 State Road 52 

Hudson, FL 34667

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• Paid Parental Leave;
• State Group Insurance coverage options, including health, life, dental,vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

           For more information, please click www.myfrs.com;

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

          For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Your take home pay can be significantly influenced by your insurance premiums.  Compare your current premium with the State of Florida employee premiums!

• Monthly employee premium for the standard PPO/HMO:
• Single coverage is $50
• Family coverage is $180
• Monthly employee premium for the High Deductible Health Plan PPO/HMO:
• Single coverage is $15
• Family coverage is $64.30

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.