ADMINISTRATIVE ASSISTANT I

Requisition No: 854295 

Agency: Department of Corrections

Working Title: ADMINISTRATIVE ASSISTANT I

 Pay Plan: Career Service

Position Number: 70014418 

Salary:  $36,230.74 Annually 

Posting Closing Date: 06/13/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

WORKING TITLE: ADMINISTRATIVE ASSISTANT I

This open competitive advertisement is for a Career Service position located at Martin Correctional Institution in the Warden’s office.

The mission of the administrative assistant in the warden's office is to provide comprehensive administrative support to the warden and other senior staff. This includes managing schedules, handling correspondence, organizing meetings, maintaining records, and ensuring efficient office operations. The administrative assistant plays a crucial role in facilitating communication and coordination within the office, contributing to the overall effectiveness and efficiency of the correctional facility's administration.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Be the Warden's Right Hand: Provide crucial administrative support by researching data, preparing reports, and making independent conclusions to aid in decision-making.
• Draft and Review Key Communications: Analyze and prepare drafts of interoffice memos, correspondence, and confidential materials for the Warden's approval.
• Engage with Public and Staff: Interact courteously with the public and staff, respond to inquiries, and interpret rules and policies, ensuring smooth communication within the department.
• Organize and Coordinate Events: Maintain the Warden's calendar, coordinate meetings, conferences, and seminars, and manage scheduling for training and vehicle use.
• Efficiently Manage Correspondence and Reports: Handle daily mail, compile bi-weekly and monthly reports, and ensure accurate and timely communication through phone and written messages.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must posses a high school diploma or its equivalent.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.