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FDC- SECRETARY SPECIALIST-F/C-70005452-MARTIN CORRECTIONAL INSTITUTION

Date: Mar 26, 2020

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Requisition No: 164021 

Agency: Department of Corrections

Working Title: FDC- SECRETARY SPECIALIST-F/C-70005452-MARTIN CORRECTIONAL INSTITUTION

Position Number: 70005452 

Salary:  $21,532.94 - $37,477.84 

Posting Closing Date: 04/04/2020 

***OPEN COMPETITIVE ADVERTISEMENT***

 

Secretary Specialist - F/C – 70005452

This advertisement is for a Career Service position located at Martin Correctional Institution.

Salary Range: $21,532.94 – $37,477.84

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.  

SPECIFIC DUTIES AND RESPONSIBILITIES:

  • Responsible for preparing and maintaining various documents, reports, letters, memorandums, and forms, including but not limited to post charts, post orders, emergency plans, Institutional Operating Procedures, Policy and Procedure Directives, Department of Corrections Rules, work orders, supply requisitions and purchase orders.
  • Utilizes various computer programs and compiles and maintains data relating to Security Department issues and provides information to the Warden’s Office for monthly/quarterly/yearly reports or as requested.
  • Maintains accurate filing systems of forms and correspondence utilized in the daily operations of the institution including incident reports, dormitory logs and dormitory check sheets.
  • Assists with the preparation of the Review and Performance Planning forms as directed.
  • Serves as receptionist for the Security Department, greeting visitors and answering telephones, routing calls to the appropriate area and answering questions within his/her area of responsibility.
  • Orders and distributes forms and supplies for the Security Department.
  • Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of correct spelling, punctuation and grammar usage.
  • Knowledge of basic arithmetic.
  • Knowledge of basic filing practices.
  • Skills in typing.
  • Ability to operate general office equipment.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Knowledge of standard business formats and styles for letters and business forms.
  • Knowledge of office procedures.
  • Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
  • Ability to transcribe dictation using notes or a dictating machine.
  • Ability to organize files and other records.
  • Ability to perform basic arithmetical calculations.
  • Ability to use correct spelling, punctuation and grammar.
  • Ability to type letters, memoranda and other standard business forms in correct format.
  • Ability to handle telephone calls in a courteous and effective manner.
  • Ability to plan, organize and coordinate work assignments.

REQUIRED QUALIFICATIONS:

  • High school diploma or its equivalent.

PREFERRED QUALIFICATIONS:

  • Experience working for a government agency.
  • Three (3) years of secretarial experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Port Saint Lucie