ADMINISTRATIVE ASSISTANT I - 60006677 1

Requisition No: 871747 

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I - 60006677 1

 Pay Plan: Career Service

Position Number: 60006677 

Salary:  40000.00 

Posting Closing Date: 03/20/2026 

Total Compensation Estimator Tool

Position Overview

This is a highly responsible administrative position providing organizational and secretarial support for the Chief of Licensing and the Licensing support staff within the Office of licensing. The successful candidate will serve as the primary point of coordination for our technical team, ensuring smooth daily operations through effective communication, procurement, and asset management.

PLEASE NOTE: This is NOT a telework position. The selected candidate will be required to work on-site in the office.

Primary Responsibilities

• Communication & Coordination: Screen and direct telephone calls and visitors; provide information, resolve routine issues, or route callers to the appropriate Information Systems personnel.
• Scheduling: Assist the COL with scheduling staff meetings, vendor meetings, and managing staff whereabouts.
• Procurement: Coordinate purchases using the MyFloridaMarketPlace (MFMP) system, including working with vendors for quotes and maintaining printer toner supplies.
• Inventory Tracking: Track and maintain the department’s technology inventory to ensure all assets are accounted for.
• Administrative Support: Compose and type correspondence (Word, Excel, Outlook, Acrobat), handle incoming mail, and perform document scanning while observing strict confidentiality.

Required Knowledge, Skills, and Abilities

• Working knowledge of general office practices and procedures.
• Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced IT environment.

Special Note

State of Florida Employment applications must reflect your most current position and all previous employment history in order to receive full consideration.

Minimum Qualifications:

1. A high school diploma or its equivalent.
2. A Basic understanding of Microsoft Office Products.

Statutory Compliance (s. 112.219, F.S.): We waive the requirement for a postsecondary degree for this position. Relevant work experience or technical certifications  may be used to demonstrate the required knowledge, but are not strictly required for applicants who demonstrate the aptitude to be trained in the specific duties of the EOG.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.