ADMINISTRATIVE ASSISTANT II - 22009408

Requisition No: 827941 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22009408

 Pay Plan: State Courts System

Position Number: 22009408 

Salary:  $38,706.36 Annually 

Posting Closing Date: 06/28/2024 

Total Compensation Estimator Tool

Job Location

Fourth Judicial Circuit; Jacksonville, Florida

Job Description

The essential function of the position within the organization is to provide broad administrative, organizational, and clerical support. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters before the Hearing Officer. The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through very detailed administrative work.

Examples of Work:

Performs a variety of secretarial, administrative, and clerical duties managing the daily office operations.

Answer telephone calls and assists callers; directs callers to other departments, as appropriate; drafts, types, and emails daily dockets; draft and process recommended orders; prepare and process final orders for the presiding judge; maintains the calendar for the Magistrate and schedules hearings as appropriate.

Works independently and exercises discretion in dealing with confidential and sensitive information relating to court cases.

A variety of working relationships are established with State Courts System personnel, judges and non-judicial officers, judicial assistants, and the public.

Work is performed under the general supervision of a Magistrate. 

Education and Training Guidelines

Associate degree; and

One year of experience in business administration, paralegal, secretarial skills, or a closely related field.

Additional relevant experience may substitute for the recommended education al level on a year-for-year basis.  

Competencies

Legal experience necessary; family law experience preferred but not required.

Excellent computer skills, including Microsoft Office (Word, Excel, Outlook).

Knowledge of the rules of English grammar, spelling, punctuation.

Ability to compose, proofread, and edit correspondence and reports.

Communicate clearly and effectively.

Interact effectively with the general public.

Maintain confidentiality concerning sensitive information.

Work under pressure and meet deadlines.

Establish work priorities.

Analyze court files for completeness of appropriate legal documentation.

Special Comments

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid $25,000 term life insurance.

The Florida State Courts System is a criminal justice agency.  The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check.  Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.  All employees of the Florida State Courts System are at-will employees and serve at the pleasure of the appointing authority and do not attain tenure rights.

How to Apply

Submit a current and complete online State Employment Application through the People First State of Florida Jobs website, view the State Courts System page at https://jobs.myflorida.com/.

The resume cannot be substituted for the State Employment Application. All employment information must be seen on the application. An application must be submitted for the position listing the appropriate class title and position number for which you are applying.

Your application must be received by 11:59 p.m. on the closing date. When using the People First State of Florida Jobs website to apply and assistance is needed with using the system, contact the People First Service Center by phone at 1-866-663-4735.

For additional information contact Debra Marchant by phone at 904-255-1022 or by e-mail at CourtHR@coj.net.

To learn more about the Fourth Judicial Circuit Court of Florida visit its website at https://www.jud4.org/.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic, disability, or political opinions or affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application or selection process, please call 904-225-1695 or the contact person at the contact information indicated for each respective position.

Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.