ADMINISTRATIVE ASSISTANT II - 22009408

Requisition No: 845146 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22009408

 Pay Plan: State Courts System

Position Number: 22009408 

Salary:  $39,867.55 Annually 

Posting Closing Date: 02/07/2025 

Total Compensation Estimator Tool

Position Title
Administrative Assistant II

Job Location
Fourth Judicial Circuit; Jacksonville, Florida

Salary Range
$39,867.55 Annually

Job Description
The essential function of the position within the organization is to provide broad administrative, organizational, and clerical support. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters before the Magistrate. The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through very detailed administrative work.

 Examples of Work
The Administrative Assistant II performs a variety of secretarial, administrative, and clerical duties managing the daily office operations. A variety of working relationships are established with State Courts System personnel, judges and non-judicial officers, judicial assistants, and the public. The Administrative Assistant II works independently and exercises discretion in dealing with confidential and sensitive information relating to court cases. Work is performed under the general supervision of a Magistrate. 
Answer telephone calls and assist callers; directs callers to other departments, as appropriate; drafts, types, and emails daily dockets; draft and process recommended orders; prepare and process final orders for the presiding judge; maintains the calendar for the Magistrate and schedules hearings as appropriate.

Education and Training Guidelines
Associate Degree and one year of experience in business administration, paralegal, secretarial skills, or a closely related field. 

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.   

Competencies
Legal experience necessary; family law experience preferred but not required; Excellent computer skills, including Microsoft Office (Word, Excel, Outlook); Knowledge of the rules of English grammar, spelling, punctuation; Ability to compose, proofread, and edit correspondence and reports; Communicate clearly and effectively; Interact effectively with the general public; Maintain confidentiality concerning sensitive information; Work under pressure and meet deadlines; Establish work priorities; Analyze court files for completeness of appropriate legal documentation.

Special Comments
The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid $25,000 term life insurance.

The Florida State Courts System is a criminal justice agency.  The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check.  Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.  All employees of the Florida State Courts System are at-will employees and serve at the pleasure of the appointing authority and do not attain tenure rights.

How to Apply
Submit a current and complete online state employment application at the People First State of Florida Jobs website https://jobs.myflorida.com/ for State Courts System including a cover letter and resume.
 An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date.

 For assistance with using the People First System contact the People First Service Center at 1-866-663-4735.

For additional information contact Debra Marchant at 904-255-1022.

To learn more about the Florida State Courts System, visit its website www.flcourts.org.
 To learn more about the 4th Judicial Circuit Court of Florida visit its website https://www.jud4.org/. 
 
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin, genetic information, or disability.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position.

Persons using a TDD may call the contact person through the Florida Relay Service 711 or 1-800-955-8771.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.