ADMINISTRATIVE ASSISTANT II - 79010211

Requisition No: 849491 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79010211

 Pay Plan: Career Service

Position Number: 79010211 

Salary:  $1,298.47 - $1,724.14 Biweekly 

Posting Closing Date: 04/25/2025 

Total Compensation Estimator Tool

DIVISION OF REGULATION
ADMINISTRATIVE ASSISTANT II
Position Number: 79010211
Hiring Salary: $1,298.47 - $1,724.14

**OPEN COMPETETIVE**

**Anticipated Vacancy**

***Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. ***

The Work You Will Do:

This position is located in the Division of Regulation, Department of Business and Professional Regulation (DBPR), Jacksonville Regional Office.  The incumbent serves as personal and confidential assistant to the Regional Program Administrator and Investigator Supervisor and assists the Regional Program Administrator, Investigator Supervisor, and other staff with administrative matters.  This position requires the ability to objectively evaluate problems and make decisions independently; arriving at solutions based on Department policies and procedures. 

• Tracks citations after issuance by Inspectors/Investigators.  Sends payments to Revenue for further processing. Closes notices of non-compliance.  Maintains associated records.
• Assists staff with orientation and all paperwork necessary for employment with DBPR and office needs.
• Serves as property custodian for the regional office ensuring accurate record keeping of office equipment. Responsible for surplus equipment processing and handling incoming surplus and new equipment. Oversees all supplies, furniture, and equipment, including computer needs for the office.  Effects continuous building item and equipment repairs for regional office. 
• Responsible for compilation of statistics for Regulation, coordination of information needed, and producing the Monthly Report and others as required. Oversees and maintains invoices and billings, travel vouchers, and reimbursement requests for office. Completes reimbursement requests, record keeping and deposit processing, and prepares Annual Reports.
• Oversees forms management.  Processes updates, creates in-office forms and account setups and oversees implementation, as needed, to facilitate effective office operations.
• Develops and oversees efficient filing system for office and maintains master records for regional office; coordinates and oversees timely records destruction.
• Administers internal case management tracking system providing supervisors with current statistical information on status of cases, citations, and notices of non-compliance. Maintains files in an automated document management system, as needed.
• Serves as primary reception person for the office, answering phones, opening mail, and greeting visitors.
• Oversees and maintains the Investigation and Evidence (I&E) account for the Division consisting of processing requests from all regional offices for birth and death certificates at the State Office of Vital Statistics and issuing payments from the I & E account. Track the request of funds from the Division. Issues interest checks to Revenue. Completes reimbursement request, record keeping and deposit processing and prepares Quarterly and Annual Reports.
• Maintains the Jacksonville Regional Office pool fleet vehicles according to Division policy.

Knowledge, Skills, and Abilities:

• Ability to draft letters and proofread documents.
• Ability to plan, organize, prioritize, and coordinate work assignments.
• Ability to operate various office equipment including scanners, copiers, and fax machines.
• Skilled in time management.
• Experience handling multi-line phone calls in a courteous manner and providing excellent customer service.
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Ability to establish working relationships with others.

Minimum Requirements:.

• At least two (2) years of clerical, secretarial, or administrative work experience.
• A valid Driver License is required.

Preferred Qualifications:

• High School Diploma and/or GED.
• More than two (2) years of secretarial or office clerical work experience
• Knowledge of fleet vehicle policies and procedures
• Knowledge of travel and purchasing within state government
• Good verbal communication and writing skills
• Computer literate and proficient in Microsoft Office

The Benefits of Working for the State of Florida:

 “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

• For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving

employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS: The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.