JUDICIAL ASSISTANT - CIRCUIT COURT - 22001179

The essential function of the position within the organization is to provide high level administrative and executive assistant support with various responsibilities to the Circuit Court Judge’s office. The position works independently under general supervision of the Circuit Judge.

Examples of Work

·         Prepares and maintains the judge’s court and professional calendar.

·         Exceptional ability to organize and prioritize numerous tasks and to complete them within stringent timelines.

·         Ability to proofread materials for contextual, grammatical, typographical and spelling errors.

·         Critical interpersonal skills to communicate in person, by email and telephone observing strict confidentiality. 

·         Screens telephone calls and visitors to the judge’s office; provides information; resolves issues; directs caller/visitor to proper personnel or agency; or takes messages.

·         Composes and/or edits correspondence, memoranda, directives, notices, orders, e-mails, and other documents observing strict confidentiality.

·         Assist in preparing yearly financial disclosure forms; makes travel arrangements and processes travel reimbursement vouchers for conferences and meetings; tracks CLE/CJE credits for assigned judge.  

·         Performs routine administrative tasks such as reviewing, distributing, and responding to incoming mail; performing data entry; ordering office supplies; maintaining files/records; faxing; scanning; or photocopying

High School diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field and three years of related experience. 

A paralegal degree is desirable.

Knowledge Skills Abilities

Applicants should have three years’ responsible experience as a legal secretary or paralegal; should have excellent typing, spelling, and grammar skills; and must be professional and diplomatic in dealing with attorneys and the public.

Applicant should be proficient in Word, Outlook, and Excel.  Applicants should be able to operate standard office equipment, including personal computers, word processing, electronic calendaring, and data entry applications for case management.  

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid $25,000 life insurance. 

For more information on the benefits available to State of Florida employees visit: http://www.myflorida.com/mybenefits/.

The Florida State Courts System is a criminal justice agency.  The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check.  Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.  All employees of the Florida State Courts System are at-will employees and serve at the pleasure of the appointing authority and do not attain tenure rights.

Submit a current and complete online state employment application at the People First State of Florida Jobs website jobs.myflorida.com/go/State-Courts-System/2814300/ for State Courts System including a cover letter and resume.

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date.

For assistance with using the People First System contact the People First Service Center at 1-866-663-4735.

For additional information contact Debra Marchant at 904-255-1022

To learn more about the Florida State Courts System visit its website www.flcourts.org.

To learn more about the 4th Judicial Circuit Court of Florida visit its website https://www.jud4.org/

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin, genetic information, or disability.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application/selection process, please call the contact the person at the number indicated for each respective position.

Persons using a TDD may call the contact person through the Florida Relay Service 711 or 1-800-955-8771