ADMINISTRATIVE ASSISTANT I - 37002457

Requisition No: 856628 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37002457

 Pay Plan: Career Service

Position Number: 37002457 

Salary:  $37,000.00 

Posting Closing Date: 07/22/2025 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I #37002457

State of Florida

Department of Environmental Protection

This position is located in Key West, Florida

Position Overview and Responsibilities:

PARK RANGER #37002457 (non-resident)

FORT ZACHARY TAYLOR HISTORIC STATE PARK

601 Howard England Way

Key West, Florida 33040

SUPERVISOR

Andrew Grim, Park Manager, 305-292-6713

In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.  Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory.  Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

This position assists in planning, coordinating and implementing all administrative activities involved in park operations.

Performs fiscal, purchasing, and budget tracking duties for park.  Maintains computerized budget tracking system and reconciles with FLAIR.  Provides related budget reports to park manager and district.  Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.

Performs and directs data entry required to maintain park records.  Maintains park archival and resource files.  Develops management reports and summaries for use in making management decisions and planning park activities, services and resource management.  Monitors and audits park revenue procedures and related reports.  Performs or directs adjustments to cash register and/or CSR computer as needed.

Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel. Assists in assuring park compliance with current division policies, procedures and programs.  Oversees and assists in training staff in proper administrative procedures and practices. 

Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the park at meetings with division representatives, other agencies and organizations.  Processes technical park correspondence, investigates subject matter, and prepares replies. Maintains park property records.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

• administrative and accounting principles and practices
• methods of data collection
• principles and techniques of effective verbal and written communication
• office procedures and practices

SKILL IN AND ABILITY TO:

• act as office manager
• train staff in proper administrative procedures and practices
• perform point-of-sale (POS) transaction and reconciliation of receipts
• use office equipment, personal computers and software including Microsoft Office, Word, Quicken, Excel and Outlook e-mail

SKILL IN:

• preparing reports and spreadsheets
• tracking various budgets and preparing budget reports
• purchasing, creating requisitions or purchase orders
• applying principles and techniques of records management, records retention
• providing excellent customer service in response to visitor inquiries and customers in a tactful, efficient and courteous manner
• effectively handling complaints and resolving conflict

ABILITY TO:

• develop management reports and summaries for use in decision making and park planning activities
• collect, evaluate and analyze data relating to accounting, personnel, purchasing and report writing
• act as timekeeper for the park approving timesheets as requested by the manager and assistant manager
• maintain office supplies for administrative office and park entrance station
• prepare correspondence and administrative reports
• prepare forms and reports on a wide range of subjects including fees, receipts, visitor use, visitor contacts, accidents, crisis and miscellaneous incidents, vehicle and equipment operations, property records, p-cards
• track inventory items related to merchandise and office supplies
• maintain computerized budget tracking system and reconcile monthly
• monitor and audit park revenue procedures and related reports
• answers correspondence and maintains park files
• work independently
• understand and apply applicable rules, regulations, policies and procedures relating to the Florida Park Service operations and administrative functions
• utilize problem solving techniques
• establish and maintain effective working relationships with others
• maintain a valid driver license

Minimum Qualifications:

• Valid Driver’s License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

$3,083.33 plus $105.73 Competitive Area Differential monthly/$37,000.00 annually

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

FORT ZACHARY TAYLOR HISTORIC STATE PARK

601 Howard England Way

Key West, Florida 33040

A true one-of-a-kind experience, visiting Fort Taylor not only provides a magnificent natural setting to bird-watch or swim but also to immerse yourself in history.

On the southern edge of Key West, Fort Taylor predates the Civil War and is a National Historic Monument housing the largest cache of Civil War armament in the world. Beyond its historical importance, the park is the southernmost state park in the continental United States.

Walk the red-brick corridors of Fort Zachary Taylor, past cannon and gun ports, and history becomes more real than books and photos can depict. One better grasps how soldiers lived as they defended the nation’s southeastern coastline.

Tour guides and interpretive panels explain how the fort played important roles in the Civil War and Spanish-American War.

History is front and center the third weekend of each month as local re-enactors conduct historic demonstrations.

The park also boasts Key West’s favorite beach, located at the southern end of the park, providing opportunities for picnicking, swimming, snorkeling, paddling and fishing.

The Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.