FISCAL ASSISTANT II - 64051398

Requisition No: 851629 

Agency: Department of Health

Working Title: FISCAL ASSISTANT II - 64051398

 Pay Plan: Career Service

Position Number: 64051398 

Salary:  $1,483.87 Biweekly 

Posting Closing Date: 05/23/2025 

Total Compensation Estimator Tool

Internal Agency Opportunity

 Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.

Your Specific Responsibilities:

This ls a highly responsible Accounts Receivable Support position reporting to the Accounting Services Supervisor of the Florida Department of Health in Osceola County (FOOH-Osceola). The Incumbent in this position performs with minimal supervision, a wide range of moderate to complex administrative and bookkeeping duties which are broad in objectives. This position is subject to time constraints and must be performed with a high rate of accuracy. Key responsibilities include: 1) Posting Revenue, (2) Reviewing and approving Travel authorizations and reimbursements, 3) Preparing and issuing AR invoices; 4) Reconciling special accounts, 5) Other duties. The employee must be able to use independent judgment and initiative as well as interact professionally with clients, staff, and the public. This position may serve clients that speak only Spanish, Creole, or other languages. It may require performance of interpreter duties, if bilingual, or implementation of the Department's Limited English Proficiency Plan.

Essential functions are described as follows:

Posting Revenue:

a) Posts payments by recording cash, checks, Electronic Fund Transfers (EFT's) and credit card transactions into the Florida Accounting Information Resource (FLAIR) system in compliance with accounting policies and procedures.

 b) Ensures that all collected revenues are accounted for by:

• Reconciling daily master cash report to the bank deposit slips,
• Posting daily entries from Florida Planning, Accounting, and ledger Management (PALM) system into FLAIR and submitting reconciled transactions to the Treasurer’s office tor verification.

c) Maintains revenue files and serves as Accounts Receivable records custodian.

d) Adheres to State and local policies and procedures to ensure accurate and timely submission of revenue.

 Reviewing and Approving Travel Authorizations and Reimbursements

a) Train employees to submit travel authorizations and reimbursements In State Travel Management System (STMS).

b) Assists FOOH-Osceola staff with the completion of Travel Advance Requests.

c) Reviews all travel requests for accuracy and approves submitted travel authorizations and reimbursements.

Preparing and Issuing AR Invoices:

a) Works closely with program managers/supervisors to issue accurate Invoices to customers for services

                  rendered.

b) Ensures that all outgoing Invoices are Issued on FOOH-Osceola's adopted template and properly numbered with a combination of level 4 (L4) and Expansion Option (EO) to facilitate segregation and tracking.

c) Maintains, monitors, and updates the FOOH-Osceola's Manual Invoice Processing Platform accordingly.

d) Maintains electronic file copies of all AR Invoices In general J: drive.

e) Facilitates payment of invoices due by sending bill reminders and contacting customers.

Reconciles special account(s) and warrants:

a) Manages Special account invoices paid by central office.

b) Works closely with program managers/supervisors to ensure associated services were received in accordance with

    the contractual terms and conditions.

c) Submits reviewed and signed invoices as an upload to Axiom I Finance and Accounting (F&A) invoice during monthly reconciliation.

d) Matches FLAIR vouchers to warrants received, upload check copies in Axiom and verifies vouchers to close them out

    in Axiom. Sends out warrants/checks to vendors promptly.

e) Notifies the Accountant of any unpaid vouchers that reaches the 10-day aging point.

f)  Responds to vendor Inquiries

Other Duties:

a) Maintains a working knowledge of Accounts Receivable Processes and Policy.

b) Accomplishes accounting and organization mission by completing related task1 ill needed.

c) Performs other duties as assigned by supervisor.

d) Complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, Florida

    Statutes, and Chapter 3A-24 Florida Administrative Code (Prompt payment).

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position

Knowledge of:

1. FDOH policies and procedures.
2. Record keeping.
3. Basic bookkeeping and accounting principles and collection regulations.
4. Information technology systems, software, and practices
5. General office procedures and practices

Skills in:

6. Computer software/system applications (Excel, Word, PowerPoint, SharePoint, etc.).
7. Providing customer service to internal and external customers.
8. Effective verbal and written communication.
9. Problem solving and critical thinking.
10. Time management.

Ability to:

11. Handle multiple priorities at once with little to no supervision.
12. Ensure timely completion of activities.
13. Maintain confidentiality (HIPAA regulations on privacy and security)
14. Work under pressure and adjust to a diverse working environment.
15. Establish and maintain cooperative and professional working relationships with others.
16. Occasionally lift, carry and move objects each weighing approximately 5-50 pounds.
17. Calculate, post and manage accounting figures and financial records.

Qualifications:

Minimum -

• A current Florida Department of Healh (FDOH) employee
• High School Diploma or G.E.D
• Willing to perform emergency duty during disasters before, during and/or beyond normal work hours or days
• One or more years of verifiable accounting experience

• One or more years of verifiable data entry experience
• One or more years of verifiable customer service experience
• Intermediate level Excel skills
• Reliable transportation and willing to travel locally

Preferred -

• Willing to lift, carry, and move objects each weighing approximately 5-50 pounds

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Osceola

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.