COURT PROGRAM SPECIALIST II - 22011732

Requisition No: 853238 

Agency: State Courts System

Working Title: COURT PROGRAM SPECIALIST II - 22011732

 Pay Plan: State Courts System

Position Number: 22011732 

Salary:  $47,040.06 Annually 

Posting Closing Date: 05/23/2025 

Total Compensation Estimator Tool

Position Title

Court Program Specialist II

Job Location

20th Judicial Circuit; Hendry County

Salary Range

$47,040.06 Annually

Job Description

The Court Program Specialist II is responsible for case screening, analysis, and coordination of Civil law cases, including all family law and foreclosure matters.  This is a professional and highly responsible position that provides docket management, case management, and administrative support for the Magistrate, Senior Judge’s, and the Administrative Services Manager’s Office in Hendry and Glades County Courts. This position uses differentiated case management techniques to track cases from filing to resolution.  The Court Program Specialist II Position maintains the court calendar and creates daily dockets.  This position is also responsible for researching and preparing legal documents such as court orders, summary judgments, notices of hearing, case management orders, and other such correspondences as needed for the Magistrates and Senior Judges. The Hendry and Glades County Courts have a high percentage of Pro Se litigants; this position provides support to these litigants by providing information, guidance, and resources on a case by case basis. The responsibilities of this position will require an individual that is highly organized, with excellent customer service skills, and able to make quick decision with minimal supervision.    

Primary responsibilities of a Court Program Specialist II include the following: (1) Docket Management, (2) Case Management (3) Administrative Support (4) Case

Research and Statistics

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. 

Docket Management:

Maintain Court Calendars for Magistrates and Senior Judge’s Offices

Coordinate hearings with Attorneys and Pro Se litigants

Provide customer service, guidance, and information to Pro Se Litigants

Create, review, and verify dockets for Senior Judges and Magistrates

Conduct court docket case reviews for Case Management Conferences, Pretrial Conferences, Motions, Trials, and Summary Judgment and prepare files for each proceeding

Attend Court Hearings, takes notes, and composes necessary documents and/or orders based on rulings. 

Establish court processes and deadlines utilizing differentiated case management techniques to ensure cases stay on track

Coordinate with Clerk’s Office, bailiffs, jail staff, and court security of upcoming events to ensure in-custody defendants are transported for court.

Serve as the liaison between the Department of Revenue and the Courts on Child Support cases.

Case Management:

Review court files and screen cases to identify companion cases and determine appropriate case paths

Assist Petitioners, Respondents, and Attorneys on all inquiries

Review files for accuracy and notify litigants of missing documents

Monitor compliance with court orders and bring cases before the court that are not in compliance

Attend court hearings and advise the Judge of case information and future court dates

Maintain active case list and track events until case has reached a resolution

Administrative Support:

Research substantive and procedural issues updating policies and case procedures based on new legislation, rules and other mandates

Perform clerical support tasks, such as drafting orders, final judgments, notices, and all correspondences

Provide information to other agencies as needed; coordinate services with court and other agencies, such as referrals to the Mediation Office.

Prepare Orders, documents, forms, and correspondences for the Judiciary.

Case Research and Statistics

Query multiple databases

Identifies events and trends negatively impacting upon the timely progress of cases, and provides reports to the court and court administration

Analyze caseload data and prepare monthly and yearly statistical reports

Monitor pending caseload, track case events from filing to disposition. Ensure that cases are handled proactively to prevent backlog of cases

Maintain active case list and track events until case has reached a resolution

Review and compile information for Judges on pertinent issues and provide case status reports at hearings

Other Duties Assigned:

Attend meetings, training, and educational seminars as required

Must be willing to cover other shifts and assignments as required

Any other activities deemed appropriate by the Administrative Services Manager.

Travel throughout the Circuit as assigned

SUPERVISORY RESPONSIBILITIES

None

Education and Training Guidelines

Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely related field. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Two years of civil law experience preferred. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Progressively responsible experience in program implementation or evaluation may substitute for the recommended college education on a year-for-year basis.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Knowledge of:

Court Practices and Procedures that relate to Circuit Civil Case Types

Court Programs and Community Resources

Florida Civil Law Statutes and Civil Rules of Procedure

Court Procedures and understanding of basic legal terminology

Differentiated Case Management Techniques and case processing time standards

Ability to:

Apply organizational skills and independent case analysis

Communicate clearly concisely, and logically, both orally and in writing with the public and other governmental and private agencies

Conduct research and compose concise reports and executive summaries

Read and write case management reports, correspondence, and statistical reports

Develop good working relationships with Judges, Court Personnel, and other outside agencies.

Exhibit sound judgment and complete a multitude of tasks in a timely manner

Effectively and respectfully handle highly emotional people

Exercise discretion and handle matters confidentially

Provide excellent customer service

Compile statistical information

Schedule case events and maintain court calendars

Efficiently operate a computer and utilize Microsoft Office Suite and various other software programs and database

Special Comments

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, percentages, and decimals. 

REASONING ABILITY

Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.   Ability to deal with problems involving several concrete variables in standardized situations. Must be able to evaluate problems, isolate key issues, research and develop alternative solutions and to present management with recommendations that include, at a minimum, the advantages, the disadvantages, and the cost and staff impact of recommendations.

PHYSICAL DEMANDS

While performing the duties of this position you are regularly required to stand, walk, talk, hear, frequently required to feel, reach with hands and arms, taste, or smell, occasionally required to sit, climb or balance and stoop, kneel, crouch, or crawl, must frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment for this position is moderate to noisy. 

CERTIFICATES, LICENSES, REGISTRATIONS

Maintain a valid Class "E" Florida Driver's License, with an acceptable driving record, within 30 days of hire.

EQUIPMENT UTILIZED

Personal computer, telephone, copier, and fax machine.

How to Apply

For more information and to apply please visit our website at www.ca.cjis20.org, select the Employment Link and click job opportunities.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.