ADMINISTRATIVE ASSISTANT I - SES - 42002319

Requisition No: 840484 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT I - SES - 42002319

 Pay Plan: SES

Position Number: 42002319 

Salary:  $39,000.00 - $50,985.22 

Posting Closing Date: 11/18/2024 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I – SES

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

FLORIDA FOREST SERVICE

***OPEN COMPETETIVE OPPORTUNITY ***

CONTACT:

Tara Kennedy (386) 243-6223

MINIMUM REQUIREMENTS:

A bachelor’s degree from an accredited college or university and one (1) year of administrative experience; or

A master’s degree from an accredited college or university can substitute for the required experience; or

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.

Requires possession of a valid class E driver license.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

Additional Requirements:

Occasional to moderate travel required.

Position may respond to emergencies, including natural disasters or other type incidents requiring travel, as needed.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

This is an advanced administrative position, which is responsible for all administrative and personnel related functions within the Suwannee Forestry Center.  The incumbent serves as the Center liaison to the FFS and the department personnel sections in Tallahassee.  The incumbent in this position handles a variety of confidential matters that require discretion and professionalism at all times. This position assists the Center Manager with the research, development and implementation of subject matters relating to collective bargaining issues.

Recruitment and Hiring Process – Processes separation paperwork for employees who resign, retire or are terminated from employment.  Tracks position vacancies.  Updates and submits position description changes.  Modifies and approves requisitions for job postings in People First.  Screens and reviews applications for vacant positions with supervisors.  Schedules interviews and assists supervisor with work samples.  Obtains reference checks.  Prepares and submits employment packages to Personnel for approval.  Arranges for any pre-employment requirements, such as drug testing, medical exams and fitness testing to be completed.  Completes and submits new employee signup paperwork.

Personnel Issues/Center Liaison – Assists supervisors and manager in preparing Special Pay Increase (SPI) and disciplinary action paperwork.  Records and tracks performance evaluation information.  Collects and submits to Personnel a variety of acknowledgment forms, annual outside employment forms, etc.  Assists employees by answering their questions regarding insurance, retirement, benefits, deferred compensation programs, etc.  Maintains employee personnel files.

Attendance and Leave and Medical Matters – Ensures Leave Without Pay (LWOP) timesheets are submitted and approved in a timely manner.  Serves as Workers’ Compensation (WC) liaison; submits completed incident reports and compiles accident and injury information for local Safety Officer.  Assists supervisors with obtaining necessary doctors’ notes and completing modified duty paperwork.  Assists employees and supervisors with completing of forms and timesheets relating to the Sick Leave Transfer (SLT) program and the Sick Leave Pool (SLP) program.  Coordinates with doctors’ offices, laboratories and supervisors to conduct random and pre-employment drug and alcohol testing, pre-employment physicals, and annual medical exams.  Prepares leave summary reports for Center Manager.

Other Administrative Functions - Keeps up to date on department and FFS policy and procedures.  Maintains up to date employee lists.  Issues and tracks forest officer receipt books.  Provides administrative assistance to the Center Manager, administrators and other supervisory personnel.

Performs other related work as assigned, which may include the handling of revenue.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.