ADMINISTRATIVE ASSISTANT II - 55014834

Requisition No: 864727 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55014834

 Pay Plan: Career Service

Position Number: 55014834 

Salary:  $51,340.77 - $66,440.99 

Posting Closing Date: 12/19/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

995 / MOTOR CARRIER SIZE & WEIGHT

ANTICIPATED VACANCY / OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON:  Dayna Dixon

CONTACT PHONE NUMBER: (850) 410-5807

CONTACT EMAIL ADDRESS: Dayna.Dixon@dot.state.fl.us

HIRING SALARY RANGE: $1,974.64  -  $2,555.42 /biweekly range / $51,340.77  - $66,440.99   /annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant II / Motor Carrier Size & Weight / Northern Region

This position provides comprehensive administrative support by managing office operations, coordinating personnel actions, and maintaining confidentiality. Oversees purchasing, travel, and budget processes, ensuring compliance with departmental procedures. Maintains organized records and correspondence, processes invoices, and supports fiscal reporting. Coordinates meetings, travel, and facility issues, and assists with enforcement plan documentation. Serves as a liaison between management and staff, offering guidance on policies and procedures, and contributes to special projects and report preparation.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Florida Department of Transportation, Office of Maintenance, Motor Carrier Size & Weight.

This position will be located in either Lake City (Columbia County) or Tallahassee (Leon County).

Annual Salary Range:

$51,340.77  - $66,440.99 

Your Specific Responsibilities:

Manages the overall administrative functions of the office. Plans, coordinates, and organizes work assignments and projects. Coordinates/assists with personnel actions including, but not limited to, hiring packages. Maintains confidentiality on all issues. Stays up to date with the latest changes in rules, procedures, and processes related to: Human Resources, Purchasing, Travel, etc.

Maintains file system, correspondence, personnel actions, and other related documents. Processes all incoming invoices for scale facilities. Coordinates with management and other administrative staff on purchases, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in the P-Card WORKS SYSTEM. Assists the Manager in monitoring and administering the office budget for purchases.

Processes correspondence and requests from staff and management. Processes a variety of fiscal functions, including the following: assists with gathering data and developing reports, independently handles written communications, including compiling data, developing reports and preparing letters/memorandum. Makes travel arrangements and prepares travel reimbursements, schedules meetings and appointments.

Coordinates with Area Manager, scale maintenance personnel and district personnel on any facility issues. Also coordinates with Area Manager on personnel issues for Weight Inspectors.

Coordinates, schedules and set-up conferences and meetings for the Office/Section. Provides direction on personnel rules and other department policies, procedures.

Assists in research and records maintenance, preparation, reproduction and distribution of Annual Truck Size and Weight Enforcement Plan, State Enforcement Plan and the Annual Vehicle Size and Weight Enforcement Certification.

Reviews records and reports which require action and recommends solutions or courses of action. Performs special assignments, research, and report preparation. Proofreads reports and correspondences for staff.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Administrative principles and practices
• Office procedures and practices
• The principles and techniques of effective communication 

Skills in:

• Collecting, evaluating and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing
• Written and verbal communication
• Reading, interpreting, communicating applicable rules, regulations, policies and procedures

Ability to:

• Collect data relating to administrative functions such as human resources, purchasing or report writing
• Prepare correspondence and administrative reports
• Understand and apply applicable rules, regulations, policies and procedures
• Work independently
• Handle confidential information
• Plan, organize and coordinate work assignments
• Communicate effectively
• Establish and maintain effective working relationships with others

Other Job-Related Requirements:

• This position will be required to respond before, during and following emergency situations.

Minimum Qualifications:

• Two years of administrative or clerical experience. Post-secondary education can substitute for the required years of experience on a year-for-year basis.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.