OPS Administrative Assistant II - 77902334

Requisition No: 867274 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant II - 77902334

 Pay Plan: Temp

Position Number: 77902334 

Salary:  $18.75 an hour 1920 hours a fiscal year 

Posting Closing Date: 01/26/2026 

Total Compensation Estimator Tool

FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Position Number: 77902334

Location: North Central Regional Office, Lake City

Salary: $18.75 per hour + benefits (approx. $36,000 per year)

Supervisor: Matthew Pollock

Broadband Code: 43-6011-03

Region: North Central

Class Title: Administrative Assistant II

County: Columbia

Working Hours:  8:00am – 5:00pm Monday through Friday, maximum allowable hours per year: 1,920

List of Subordinates Supervised: none

Residency Requirement: none

Employment in this position is contingent upon a satisfactory criminal history record check.

Agency information

Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. 

The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Wildlife and Habitat Management Section (WHM) of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation.

Minimum Qualifications: A high school diploma and six years of professional experience in administrative work.  A bachelor’s degree can substitute for four of the six years’ experience. 

Answers to qualifying questions must be validated in application, resume and cover letter.

Description of Duties: This OPS position provides clerical and administrative support to staff and regional programs of the Division of Habitat and Species Conservation (HSC).

• Offer inter-divisional secretarial support and assistance through participation as a member of the regional administrative team.
• Answer questions from callers and office visitors about the Commission, its programs, or fish and wildlife conservation. Provide excellent customer service.
• Process purchase order requisitions and invoices. Assist regional WHM staff with all facets of the purchasing process, including working directly with vendors.
• Coordinate with appropriate staff to process and issue special use permits for activities on wildlife management areas (WMAs). Coordinates with various Divisions/Sections and WHM staff to issue or invalidate permit applications based on comments from reviewers.
• Enter monthly reports into appropriate databases.
• Prepare, compose, and track correspondence (e.g., letters, memoranda, emails).
• Assist staff with questions regarding established policies and procedures to ensure compliance and consistency. Serve as liaison with field offices and personnel on administrative and clerical procedures.
• Organize, maintain and update electronic files of all project-related activities and personnel records.
• Assist with hiring and recruitment, including advertisements, arranging interviews and completing hiring documents.
• Provide routine clerical support including maintaining stocks of office supplies and photocopying.
• Facilitate meeting or travel arrangements and assist staff with preparing travel authorizations and reimbursement requests.
• Respond to requests for publications, rules, status of projects and other information.
• Complete other duties as assigned. Assist other sections, offices, or divisions when needed.

Knowledge, Skills, and Abilities: 

• Knowledge of personal computers, typing, filing and records retention.
• Knowledge and basic proficiency with Microsoft applications including Word, Excel, Outlook and SharePoint.
• Knowledge of office management techniques, proper use of grammar, spelling and punctuation.
• Ability to prioritize work assignments, multi-task and work independently.
• Ability to compile and disseminate reports and communicate both verbally and in writing with both external and internal customers.
• Skills in organization and attention to detail.
• Skills in developing and processing correspondence.
• Secretarial, accounting or business experience.
• Ability to provide excellent customer service and participate productively in teams.
• Ability to work well with minimal supervision.

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter.  This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.