RECORDS TECHNICIAN - 55004434

Requisition No: 881197 

Agency: Department of Transportation

Working Title: RECORDS TECHNICIAN - 55004434

 Pay Plan: Career Service

Position Number: 55004434 

Salary:  $37,985.77 - $49,158.06 

Posting Closing Date: 08/15/2026 

Total Compensation Estimator Tool

State of Florida Department of Transportation

Job Posting Description

219 / Materials And Research

Open Competitive

Career Service

Full-Time

Contact Person:  Amanda Sharp

Contact Phone Number: 386-758-3782

Hiring Salary Range:

$1,460.99 - $1,890.69 Biweekly Range

$37,985.77 – $49,158.06 Annual Range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Records Technician/Transportation Operations - District Two

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Materials and Research – 1109 South Marion Avenue, Lake City, FL 32025

Your Specific Responsibilities:

Performs the Electronic Document Management System (EDMS) storage of construction and/or maintenance projects.  Perform the daily attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by central office.  Retrieves documents, either hard copy or EDMS, as requested by proper authority. 

Acts as Safety Coordinator for both the Lake City and Trout River Offices.  Responsible for all aspects of Safety for the Materials Department, which includes, but not limited to: gathering, organizing, inputting information into spreadsheets and disseminating safety information to staff.  Attends monthly District Safety meetings, distributes information to unit. Coordinates, creates and delivers Safety presentation for monthly unit meetings.  Responsible for Annual Safety Inspections at both LC and Trout River Offices, to include maintaining and inspection of fire extinguishers, first aid kits and coordinate/prepares Accident Reports for District Safety Coordinator.  Maintaining Fire Drill Evacuation Roster for unit and acts as Safety Lead during fire drills/evacuation.

Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Administrative Assistant.

Acts as Records Custodian for Materials. Records Management Inventory Tracking via various management systems, i.e. Records Retention and Destruction; to ensure compliance with department procedures. Responsible for Public records requests for Materials.  Maintains and distributes monthly cell phone invoices, submits requests and obtains approvals for employee cell phones and tracks usage for the unit. Inputs and maintains Geotech sample data into various spreadsheets for section.

Maintains motor vehicle logs. Ensures that appropriate record keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis and entered into the District Motor log System (MLS).  Record and log vehicle gas receipts, update spreadsheet with monthly vehicle mileage. 

Reviews and distributes daily mail.  Uses a variety of software applications, databases, and office equipment to perform duties.  Maintains copiers usage and coordination of supplies for unit.

Serves on and supports special events committees such as Safety Coordination and Awards and Recognition committees.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of office procedures and practices.
• Knowledge of records and files management.

Skills in:

• Skill in reading, understanding and applying applicable rules, regulations, policies and procedures.
• Skill in using correct spelling, grammar and punctuation.
• Skill in planning, organizing and coordinating work assignments.
• Skill in use of office equipment, Microsoft software applications and databases.
• Skill in listening to and understanding the needs of both internal and external customers.

Ability to:

• Ability to follow oral and written instructions.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect information/data and review for accuracy and completeness.
• Ability to communicate effectively orally and in writing.

Other Job-Related Requirements:

• Utilizes business plans as an integral part of daily work activities in support of the Department’s/Unit plans to accomplish the mission of the Department.
• To be in compliance with the District Two Loss Prevention Program, the Florida Department of Transportation Loss Prevention Procedure and be aware of reducing personal injury and vehicular accidents.
• This position must respond before, during and after emergency situations.

Minimum Qualifications:

• High School Diploma or certificate of High school equivalency.

The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.