SENIOR CLERK - 55003396

Requisition No: 859195 

Agency: Department of Transportation

Working Title: SENIOR CLERK - 55003396

 Pay Plan: Career Service

Position Number: 55003396 

Salary:  $35,801.82 - $46,331.76 

Posting Closing Date: 08/28/2025 

Total Compensation Estimator Tool

State of Florida Department of Transportation

Job Posting Description

206 / District Construction

Open Competitive

Career Service

Contact Person: Taylor Combs

Contact Phone Number: 386-961-7558

Contact Email Address: Taylor.Combs@dot.state.fl.us

Hiring Salary Range: $1,376.99 - $1,781.99 /Biweekly Range

 $35,801.82 - $46,331.76 /Annual Range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Two

District Office Building

1109 S Marion Ave

Lake City, Florida 32025

Your Specific Responsibilities:

This position will Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by management staff.

Perform the Electronic Document Management System (EDMS) storage of construction documentation to include daily attribution of notice to owners, certificates of liability, compliance documents and QA/QC documents. Retrieve documents, either hard copy or EDMS, as requested by proper authority.

Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in Florida Accounting Information Resources subsystem (FLAIR) according to current directives and procedures. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S..

Reviews and distributes mail. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

Performs timekeeping duties. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations and schedules consistent with approved formats as needed by staff.

Maintain motor vehicle logs. Ensure that appropriate recording keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis. Notify and obtain vehicle use information for all vehicles within the cost center on a monthly basis. Record operator of vehicle and file any signed gas receipts for each vehicle in the log. Update log sheets for each vehicle into key master on a monthly basis.

Create, make revisions and post emergency contact spreadsheets and distribute as needed.

Assists with tracking and reporting operating budget expenditures and encumbrances.

Prepare travel documents and travel reimbursements.

Assist District Construction Training Administrator in gathering, organizing, inputting and disseminating training information for/to staff.

Perform the annual inventory process by locating and scanning assigned property and equipment.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of office procedures and practices.
• Knowledge of budget management and/or procurement of goods and services.
• Knowledge of records and files management.

Skills in:

• Skill in reading, understanding and applying applicable rules, regulations, policies and procedures.
• Skill in using correct spelling, grammar and punctuation; planning, organizing and coordinating work assignments.
• Skill in listening to and understanding the needs of both internal and external customers.
• Skill in independent planning, coordinating, completing and tracking the status of assignments.
• Skill in following oral and written instructions.

Ability to:

• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect information/data and review for accuracy and completeness.
• Ability to use office equipment, Microsoft software applications, and databases.

Other Job-Related Requirements:

• May be required to respond before, during and following emergency situations

Minimum Qualifications:

• A high school diploma or its equivalent; 2 years experience in a related field can substitute for a high school diploma or equivalency.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.