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ACCOUNTANT III (Accounts Payable) - 50000812 1

Date: Sep 14, 2020

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 235241 

Agency: Veterans Affairs

Working Title: ACCOUNTANT III (Accounts Payable) - 50000812 1

Position Number: 50000812 

Salary:  $29,344.38 + CAD 

Posting Closing Date: 09/29/2020 

Requisition #235241

ACCOUNTANT III - 50000812

FLORIDA DEPARTMENT OF VETERANS' AFFAIRS

Agency Headquarters, Mary Grizzle State Office Building

Largo, Pinellas County

Annual Base Salary $29,344.38, plus Competitive Area Differential (CAD)

Paid Bi-Weekly
 

Excellent retirement package and optional deferred compensation plan.  Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates.  Paid vacation and sick leave. Nine (9) paid holidays and personal day.  Tuition waiver available for State Universities and Community Colleges (up to 6 credits per semester).

Education and employment history must be verifiable.
***Other vacant Accountant III positions may be filled with this advertisement within six (6) months of the posting.***

 

MINIMUM QUALIFICATIONS:

  • Three (3) years employment experience in the Accounting, Fiscal and/or Financial Management areas, including (but not limited to) participation in the preparation of accounts payable.
  • Proficiency in the use of Microsoft Office Suite, especially Excel.
  • Proficiency in web-based applications.
  • Ability to communicate effectively, verbally and in writing.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to solve problems and develop workable solutions.
  • Ability to determine work priorities, and ensure proper and timely completion of work assignments.
  • Ability to work on multiple projects.
  • Ability to work independently.
  • Ability to understand and apply applicable rules, regulations, policies, and procedures.
  • Successful completion of a Level 2 criminal background screening and due diligence Process.

PREFERRED QUALIFICATIONS:
Preference given to applicants who possess the following:

  • Completion of a Bachelor degree program from an accredited college or university in Accounting, Finance or related field.
  • Three (3) years of professional accounting experience with the State of Florida. 
  • Working knowledge of accounts payable experience with the State of Florida government or county/city experience.
  • Knowledge of federal, state, and county laws, regulations, and requirements within public sector accounting.
  • Experience with the State of Florida Accounting Information Resource (FLAIR) general ledger accounting system.
  • Experience with MyFloridaMarketPlace (MFMP) eProcurement system.

POSITION DESCRIPTION:
This is a highly independent position, which requires the ability to apply a variety of accounting skills. The incumbent in this position must be able to understand and apply applicable rules, regulations, policies and procedures relating to accounting and must be in compliance with Section 215.422, F.S. Coordination of fiscal related matters is required in the performance of the duties of the position. The position is located in the Fiscal Office and reports to the Accounting Services Administrator. This position is involved in the overall accounts payable process of the Department as follows: 

  • Performs accounting functions in FLAIR and utilizes MFMP for invoice processing, reconciliation, and payment.  
  • Create E-Forms for Vendor Invoices and Contracts through approval level Exception Handler in MyFloridaMarketPlace. Maintains detailed spreadsheets of all major Contract payments.  Process Journal Transfers to state agencies. Process Travel Vouchers for payment through FLAIR.
  • Duties may include: Printing/Assembly of Daily Vouchers and disbursement of vendor payments and completion of paid voucher process. Logging and distribution of FedEx and/or mail. Logging of information onto various spreadsheets and taking deposits to the bank.
  • Answers calls from vendors and staff concerning various questions and problems. Conduct research and analysis projects (including Encumbrance Report & Reconciliation of vendor statements) as required by the Accounting Services Administrator and Fiscal Officer.
  • Manage encumbrance reports by researching balances and discussing issues with State Veterans' Homes Program staff.  Be informed regarding encumbrance balances and purchase order balances.  Responsible for analyzing encumbrances and setting-up payables.
  • Perform other duties as assigned. Examples include preparation of special reports; cross-training with other sections within Fiscal and occasional work assignments with other sections and/or sites; assistance with special projects; maintenance of the office filing systems; and attendance at training and other meetings and support, as required.
  • Assist in Fiscal Year-End projects (Certified Forward and Encumbrances).  

Essential functions/job standards
Working knowledge of generally accepted accounting principles (GAAP), preferably in a state government environment.
Ability to communicate ideas, findings and recommendations in a clear, concise manner both verbally and in writing in a timely manner.
Ability to establish and maintain effective relationships.
Ability to research, understand and apply applicable rules, regulations, policies, and procedures.
Ability to work independently.
Ability to effectively communicate verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Language
English proficiency: verbal and written.
Knowledge and Skills 
Knowledge of accounting principles, practices and procedures; knowledge of accounts payable and excellent communication skills (written and verbal); excellent interpersonal and customer service skills; excellent computer skills (Excel, Word, etc.); highly motivated and works well in a team environment, strong organizational skills.
Abilities
Ability to: prepare and maintain a variety of accounting records; analyze and interpret accounting and payroll data; understand and apply applicable rules, regulations, policies and procedures relating to an accounting program; plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others; work independently; and utilize problem-solving techniques. Ability to research, understand and apply applicable rules, regulations, policies, and procedures.
Examples of Work
This is professional and independent accounting position that reports to the Accounting Services Administrator.
Accounts payable

  • Processing of Agency Vendor Invoices, which includes, but is not limited to: Contracts, Journal Transfers, Reimbursements and Travel Vouchers for payment in MyFloridaMarketPlace and FLAIR.
  • Answers calls from vendors/staff concerning various questions and problems.
  • Researches and provides necessary documentation for correcting entries.
  • Contacts employees, DFS auditing, facility staff and other departments to clarify issues as needed.
  • Works on special research and analysis projects (including monthly review of Encumbrance Report & Reconciliation of vendor statements) as required.

This position is in the Career Service.
 
 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tampa