DOE/DVR - ADMINISTRATIVE SECRETARY - 48004439 - LARGO

Requisition No: 824899 

Agency: Department of Education

Working Title: DOE/DVR - ADMINISTRATIVE SECRETARY - 48004439 - LARGO

 Pay Plan: Career Service

Position Number: 48004439 

Salary:  $2,730.00 per month 

Posting Closing Date: 04/28/2024 

Total Compensation Estimator Tool

DIVISION OF VOCATIONAL REHABILITATION
LOCATION: Largo/Saint Petersburg

ADMINISTRATIVE SECRETARY

Position Number: 48004439

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers.  Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

This position works in the Saint Petersburg Unit 14D as an Administrative Secretary.

• This advertisement may be used to fill current and future vacancies for up to 6 months. 
• Preference may be given to qualified applicants with fluent bilingual skills in English and Spanish.

Minimum Qualifications:

Three years of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarters hours for each year of the required experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

JOB DESCRIPTION:

The person in this position is expected to perform administrative support and/or technical assistance to a Vocational Rehabilitation (VR) Unit and its customers.

The person in this position serves as the timekeeper for the unit. As such, he/she is responsible for maintaining attendance and leave records and timely submitting each record in the People First System. Timesheets will be completed in the People First system by the 5th business day of the following month. The timekeeper is also responsible for the timely submission of leave without pay to avoid overpayments. Confidentiality of these matters shall be maintained at all times.

Employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions; the employee must interact courteously with others; employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. 

Attendance is an essential function of this position.

Assists VR Supervisor with tracking and monitoring Unit attendance and leave.

Assists VR Supervisor in organizing, coordinating and prioritizing unit activities.

Assists VR Supervisor in preparation of confidential personnel actions.

Receive, track and submit monthly reports as assigned.

Processes and tracks monthly travel and submits to Area Office.

Conducts inventory and orders supplies for the unit.

Prepares and signs routine correspondence.

Answers phones and files documents.

Reviews closed files to ensure proper file order.

Tracks transferred cases.

Reviews, audits and processes authorizations for payment or cancellation.

Works directly with customers to obtain and verify referral information.

Verifies Customers’ employment status.

Schedules and notifies customers of appointments.

Mentors support staff and conducts training both in the unit and/or outside the unit when requested.

Participates in teams or committees as assigned.

Performs related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Communicate effectively with others both verbally and in writing as indicated by the needs of the audience.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of computer software including applications.
• Ability to utilize computer to complete job tasks.
• Knowledge of principles and processes for providing customer services.
• Knowledge of operation of telecommunications systems

State of Florida Employee Benefits:

• State of Florida Retirement - 3% Employee Contribution Required
• 10 Paid Holidays annually
• Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Career Service employees earn 8.667 hours of sick leave credits per month
• Health Insurance for Individual or Family Coverage – State pays 80% of premium
• State pays premium for $25,000 basic term life insurance for full time employees
• Additional supplemental insurances available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available
• Tax Deferred Savings Program available through payroll deduction

Benefits information can be found on the following website: http://mybenefits.myflorida.com/ 

Background Screening Requirement:

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.

No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.

Level 2-background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.