FINANCIAL SPECIALIST / SUPV - SES - 50000809

Requisition No: 838278 

Agency: Veterans Affairs

Working Title: FINANCIAL SPECIALIST / SUPV - SES - 50000809

 Pay Plan: SES

Position Number: 50000809 

Salary:  $59,493.98 

Posting Closing Date: 10/08/2024 

Total Compensation Estimator Tool

Requisition # 838278 

**ANTICIPATED VACANCY**

FINANCIAL SPECIALIST SUPERVISOR -SES

FLORIDA DEPARTMENT OF VETERANS’ AFFAIRS

Agency Headquarters, Mary Grizzle State Office Building

Largo, Pinellas County

Starting Annual Salary: $59,493.98

Paid Bi-Weekly  

Excellent retirement package and optional deferred compensation plan.  Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates.  Paid vacation and sick leave.  Nine (9) paid holidays and personal day.  Tuition waiver available for State Universities and Community Colleges (up to six credits per semester).

Education and employment history must be verifiable. Please attach any credentials you claim (degrees, certifications, etc.) to your application.

MINIMUM QUALIFICATIONS:

The following are required and must be verifiable

• Bachelor's degree from an accredited college or university with a major in accounting and five years of professional accounting experience; or five years of professional accounting experience. 
• Three (3) years of supervisory experience.
• Experience developing accounting and financial reports, performing other complex financial and accounting services.
• Willingness and availability to perform emergency duties before, during and/or beyond business normal hours or days.
• Successful completion of the due diligence process, to include but not limited to, a Level II background check.

PREFERRED QUALIFICATIONS:

• Three (3) years of Accounting Recording and Reporting of Asset Management.
• Experience with state of Florida FLAIR.
• Significant knowledge and proficiency with federal, state, and county laws, regulations, and requirements within public sector accounting.
• Managerial Accounting experience with the State of Florida government or county/city government knowledge.
• Advanced skills in Microsoft Excel.
• Advanced level of proficiency in performing fiscal studies, analyzing acquired data, and making recommendations on course of action based on that study.
• Proficiency in English language, verbal and written.

POSITION DESCRIPTION

This is work supervising professional accountants involved in the independent application of accounting and auditing concepts, principles, theory, and technical skills in accordance with generally accepted accounting principles (GAAP) or other comprehensive basis of accounting. The employee manages major functions of a fiscal program with a large and highly complex finance and accounting activity, including recommending accounting policy and systems function for the Florida Department of Veterans; Affairs (FDVA).  The employee exercises independent judgement in formulating or assisting the Fiscal Officer in the formulation of policies and procedures.

The incumbent supervises and is responsible for Asset Management, the Agency’s financial statements, construction and renovation subsidiary ledgers, recording and support for Capital Improvement Plan, reconciliation of the Agency Trial Balance with Departmental FLAIR and State Treasury; journal entries and adjusting entries; cash and investment management; schedules for year-end closing of the statewide financial statements; and the State Expenditures Federal Assistance (SEFA) form.  Supervises and is responsible for the functions and day-to-day activities listed below regarding oversight of emergency management activities due to Hurricane, Tropical Storms or related disaster for the agency.  This position requires a Level II Background.

Essential functions/job standards:

Working knowledge of generally accepted accounting principles (GAAP), preferably in a state government environment.

Knowledge of computer software applications such as Microsoft Office applications.

Knowledge of financial reporting practices.

Ability to communicate ideas, findings and recommendations in a clear, concise manner both verbally and in writing.

Ability to analyze trends and to research and assimilate data from various detailed record sources for the development of analyses and reports.

Ability to establish and maintain effective relationships with officials and employees in state agencies.

Assists in the implementation of FDVA’s financial requirements.

Knowledge and Skills: 

Knowledge of supervisory principles, policies and best practices in the fields of fiscal, accounting and financial management. Knowledge of State of Florida and Federal laws and rules applicable to preparation of financial statements; of fiscal recording of Capital Improvement Plans; of property management; and of other fiscal activities performed in a Governmental agency. Knowledge of accounting or auditing principles, theory, and concepts.  Knowledge of internal control concepts. Skills: Incumbent must have strong supervisory and leadership skills.  Computer skills FLAIR, MFMP, Microsoft Office (Excel, Outlook, Word) etc. Exceptional communication skills (written and verbal). Excellent interpersonal and customer service skills.  Excellent skills in accounting and financial statements. Highly motivated and works well in a team environment.  Incumbent must have excellent public relations and strong organizational skills.

Abilities:

Ability to prepare financial statement reports and schedules.  Incumbent must possess the ability to multitask, handle short deadlines, be detail oriented and flexible, and possess the ability to maintain effective working relationships at all levels.  Ability to communicate effectively verbally and in writing; to delegate effectively, train staff, make decisions using collected data and organize thought in a clear and concise manner; to supervise others, plan, organize and coordinate work assignments; and to understand and apply applicable rules, regulations, policies and procedures.

Examples of Work:

General Supervisory Responsibilities - Assigns personnel to various projects, outlines the specifications of assigned projects, maintains comprehensive supervision of work performed, and makes interim and final reviews of work documentation.

Trains personnel, empowers employees to perform, at minimum, as expected, delegates responsibilities and monitors performance to ensure compliance with applicable laws, guidelines and FDVA policies. 

Financial Management – Supervises and is responsible for the functions and day-to-day activities listed below in compliance with Generally Accepted Accounting Principles (GAAP) and State and Federal guidelines and laws.  Supervises and is responsible for the agency’s investment accounts with the State Treasury.

Responsible for analysis, determination and approval of all journal entries and adjusting entries for the agency.

Monthly reconciliation of Agency trail balance for all funds to ensure all fund balances agree with Department of Financial Services.

Processing of the quarterly General Revenue Service charge entries to the applicable trust funds in FLAIR.

Quarterly review and balancing of accounts payable and receivable due to/from accounts.

Preparation of comprehensive annual financial statements submitted to the Department of Financial Services, including but not limited to, Year-End Reporting, SEFA and any other required accounting/financial reports.

Preparation of monthly, quarterly and annual fiscal reports.

Provides financial information to Senior Management, other state agencies and federal government.

Interprets and administers pertinent federal and state rules, regulations, and statutes in accordance with sound accounting principles.

Develops written standard operating procedures for fiscal operations to ensure compliance with applicable laws and guidelines.

Responsible for the coordination of property insurance coverage with Division of Risk Management.

Responsible for supporting Florida Is For Veterans component units as it relates to the operational budget allocated to our department.  Which includes but not limited to the review, tracking and reimbursement of invoices to FIFV.

Responsible for the monitoring of cash management investments or liquidations.
Reconcile investment balances monthly and annually with State Treasury.
Ensures monthly journal entries to record investment activities such as fees, interest earned, and investment or liquidation of funds or posted by the 15th of each month.

Emergency Management – Supervises and is responsible for the functions and day-to-day activities listed below regarding oversight of emergency management activities due to Hurricane, Tropical Storms or related disaster for the agency.

Handling of tracking, reporting, compiling and submitting financial information before, during and after emergency situations. 

Timely and accurately send out communications to all FDVA facilities on weather updates and tracking of weather as needed.

Coordinate invoices, payroll timesheets and all documentation that is requested from State and Federal agencies for maximum reimbursement to agency.

Responsible for Resourced and Financial Management Policies and Procedures for Emergency Management.

Daily reporting of expenses to DEMES portal during disasters and when requested. Participate in daily phone updates when agency is required.

Print and maintain all application Declarations related to hurricane or related disaster.  FEMA declaration including counties.

Construction and Capital Improvement – Supervises and is responsible for the oversight of the fiscal activities of construction and capital improvement for the agency.

Construction and renovation subsidiary ledgers.

Recording and support for Capital Improvement Plan.

Ensures all appropriation are managed and used in accordance with Federal Grant documents and or Capital Improvement Plan (CIP).

Reimbursements of grant funds.

Property Management – Supervises and is responsible for the property management for the agency.

Property management, reporting and inventory.

Maintenance of property records.

Timely and accurate capitalization of assets.

Physical inventories at all FDVA locations statewide.

Year-end processing, balancing and preparing required year end forms and schedules related to Capital Assets including annual depreciation.

 Performs Other Duties as assigned.

This position is in the Selected Exempt Service.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.