FISCAL OFFICER-DVA - 50000013

Requisition No: 863041 

Agency: Veterans Affairs

Working Title: FISCAL OFFICER-DVA - 50000013

 Pay Plan: SES

Position Number: 50000013 

Salary:  $87,306.04 

Posting Closing Date: 10/20/2025 

Total Compensation Estimator Tool

Requisition # 863041

*ANTICIPATED VACANCY*

FISCAL OFFICER - DVA

FLORIDA DEPARTMENT OF VETERANS' AFFAIRS
Mary Grizzle State Office Building
Largo, Pinellas County
Starting Annual Salary: $87,306.04
Paid Bi-weekly

Excellent retirement package and optional deferred compensation plan. Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates. Paid vacation and sick leave. Nine (9) paid holidays and personal day. Tuition waiver is available for State Universities and Community Colleges (up to six (6) credits per semester).

Education and employment history must be verifiable. Please attach any credentials you claim (degrees, certifications, etc.) to your application.

MINIMUM QUALIFICATIONS:

• Must possess a Bachelor's degree from an accredited college or university and seven (7) years of professional experience in accounting and financial management in a large highly computer automated organization. Professional experience in accounting and financial management can substitute on a year-for-year basis for the required bachelor’s degree, or any combination of this experience.
• Five (5) years of supervisory experience.
• Seven (7) years in accounting and financial management in a large highly computer automated organization.
• Candidate must possess strong accounting/finance background. 
• Experience developing accounting and financial reports, annual budgets and administration, performing other complex financial and accounting services. 
• Experience in financial modeling and forecasting, financial statements, financial analysis, account analysis, and financial monitoring.
• Experience developing and creating financial and special reports as required by federal, state, and local regulations.
• Significant knowledge and proficiency with federal, state, and county laws, regulations, and requirements within public sector budgeting and accounting. 
• Advanced skills in Microsoft Excel required.
• Intermediate to advanced level proficiency with performing fiscal studies, analyzing acquired data, and making recommendations on course of action based on that study.
• Proficiency in English language, verbal and written.
• Proven track record as a communicator and advisor.
• Proven supervisory skills.
• Availability to perform emergency duties before, during and/or beyond normal hours or days.
• Successful completion of a Level 2 Criminal Background Screening and Due Diligence Process.

PREFERRED QUALIFICATIONS:

• Preference will be given to candidates with managerial Fiscal/Budget experience with the State of Florida government or county/city.
• Bachelor's degree in accounting.

DESCRIPTION:

This is professional financial work conducting both technical and fiscal analyses to ensure the provision of accurate, timely budget development, budget monitoring and fiscal and resource analysis to all Florida Department of Veterans’ Affairs (FDVA) budget entities. The incumbent provides administrative direction and support services through the operation of a centralized accounting and budget office. This Office maintains detailed accounting records and budget documents for the Department. Serves as manager for projects, provides leadership and oversight for financial and budget management components and ensures compliance with state and federal laws governing the preparation of fiscal and budget reports. Responsible for major government financial activities including assessing, planning, analyzing, evaluating, and implementing complex budget, fiscal, accounting and asset resources analysis covering a broad range of business lines, activities, and processes in a highly automated financial accounting systems environment. Responsibilities include supervising and providing professional and technical assistance and support in a wide range of financial, administrative and analytical activities, including fiscal impacts, financial reporting, systems analysis, strategic planning, and resource and debt management. Supervision of fiscal duties include but at not limited to the timely and accurate completion of Accounting/Financial Fiscal Year End reporting as required by the Department of Financial Services and directing the day-to-day operations of the Revenue, Accounts Payable, Property and Financial Management units. Budget duties include but are not limited to monitoring Budget versus Actual reports, coordinating budget adjustments and supplements with various budget entities, coordinating department budget data and service program information for the development of the annual Operating and Capital Budget and the Executive Budget. Work is performed within established policies; however, assignments are performed with independence requiring the exercise of sound judgment and initiative.

ESSENTIAL FUNCTIONS/JOB STANDARDS:

• Working knowledge of generally accepted accounting principles (GAAP), preferably in a state government environment.
• Working knowledge of budgeting principles and terminology.
• Knowledge of computer software applications such as Microsoft Office applications.
• Knowledge of financial reporting practices.
• Ability to communicate ideas, findings and recommendations in a clear, concise manner both verbally and in writing.
• Ability to analyze trends and to research and assimilate data from various detailed record sources for the development of analyses and reports.
• Ability to establish and maintain effective relationships with officials and employees in state agencies. Serves as the agency contact for state financial reporting.
• Supervises, develops and coordinates the implementation of FDVA’s financial/budget requirements.

YEARS OF EXPERIENCE:

The candidate must have a minimum of seven (7) years of experience in accounting, budgeting, and financial management, of which a minimum of five (5) years must be in a managerial capacity.

LANGUAGE:

English proficiency.

KNOWLEDGE AND SKILLS:

Knowledge of supervisory principles, policies and best business practices in the fields of fiscal, accounting, budget and financial management. Knowledge of instructional methods and training techniques including individual development plans; of State of Florida and Federal laws and rules applicable to preparation of financial statements; of development of budgets; of accounts payable; of revenue administration; of fiscal recording of Capital Improvement Plans; of property management; and, of other fiscal activities performed in a Governmental agency.

ABILITIES:

Applicant must possess the ability to multi-task, handle short deadlines, be detail oriented & flexible, and possess the ability to maintain effective working relationships at all levels. Ability to communicate effectively verbally and in writing; to delegate effectively, train staff, make decisions using collected data and organize thoughts in a clear and concise manner; to supervise others, plan, organize and coordinate work assignments; to understand and apply applicable rules, regulations, policies and procedures.

EXAMPLES OF WORK:

• Performs technical fiscal studies, analyzes acquired data and recommends course of action.
  • Participates in monitoring changes in policies, procedures and laws in order to identify areas of financial impact.
  • Supervises and provides analytical and administrative assistance in the development and implementation of efficient financial management systems and procedures that are in compliance with all applicable laws, rules and regulations.
  • Supervises and provides technical assistance to staff on administrative requirements and formulation of fiscal policies. Reviews financial data and prepares recommendations for administrative and operating management personnel.
  • Interprets federal rules and regulations as related to the administration of grants and agreements within the Department.
  • Serves in a consultative capacity with FDVA staff members for the development of the accounting and financial reporting requirements.
  • Supervises, trains and provides ongoing oversight to Fiscal Office personnel.  Supervises and provides guidance in financial and budgetary matters to ensure compliance with state and federal statutes, rules and regulations, and interpretations of the same.
  • Prepares periodic financial reports submitted to Senior Management, and other financial and or statistical reports of a complex nature.
  • Develops and oversees the implementation and evaluation of accounting systems.
• Supervises, directs, coordinates, implements procedures and oversees the Fiscal Office Directs, oversees and performs the functions and day-to-day activities listed below in compliance with Generally Accepted Accounting Principles (GAAP) and State and Federal guidelines and laws.
  • Responsible for implementation of the new Florida Accounting System – PALM.
  • Revenue Administration - Supervises

• • • Recording, reconciliation and reporting of revenue from Federal, State and Third Party Providers
    • Revenue Projection
    • Cost Reporting – Annual Medicaid and Medicare Cost Reports
    • Medicaid and/or Medicare Cost Report audits
• Accounts Payable Processing - Supervises
  • Assist with contractor payment requests and ensures compliance with state and federal administrative requirements.
  • Disbursement of funds
  • Processing all vendor invoices, review of encumbrances, and ensure compliance with state and federal administrative requirements.
  • Prompt payment requirements are maintained.
  • Year-end certified forward process
• Budget Duties – Supervises
  • Annual FDVA budget
  • Spending Plan
  • Budget amendments
  • Participates in providing technical assistance for preparation and presentation of the annual budget.
  • Annual Legislative Budget Request (LBR)
  • Assists in the preparation of the LBR Issues
  • Oversees and directs the preparation of LBR reports and schedules and ensures timely and accurate submission of required documentation.
  • Approval of purchase orders
  • Monitoring expenditures
• Financial management - Supervises
  • Accounting and reporting for all department budget entities
  • Monthly and annual FLAIR account reconciliations of Financial Statements.
  • Preparation of comprehensive annual financial statements submitted to the Department of Financial Services, including but not limited to, Year-End Reporting, SEFA and any other required accounting/financial reports.
  • Preparation of monthly, quarterly and annual fiscal reports
  • Property management, reporting and annual inventories
  • Cash/investment management
  • Managing Federal Grant Funds
  • Construction and renovation subsidiary ledgers
  • Maintenance of property records
  • Tracking, recording and reporting of the Capital Improvement Plan
• Payroll - Supervises

• Processing of agency payroll to include but not limited to weekly uploads, manual checks, cancellation of payroll checks.
• Recording and tracking of sign-on bonuses, merit bonuses, etc.
• Collection of overpayments to agency staff
• Monthly Overtime and Rate reports

• Supervises and is responsible for assisting with the developing and updating of Standard Operation Procedures (SOP) for the fiscal area.
• Responsible for all audits of the fiscal area.
• Serves as the systems administrator for FLAIR, LAS/PBS, RDS, BAPS and others.
• Florida PALM

• Responsible for the transition from the current Florida Information Accounting System (FLAIR) to the new PALM, this includes assisting with the completion of the required tasks by the due dates, testing of the new system, training of staff, etc.
• Perform other duties as assigned.

This is a SES position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.