RECORDS TECHNICIAN - 64029283

Records Technician 

Your specific Responsibilities: 

This is a clerical support position for the Healthy Families program. The incumbent is required to priorities work daily and must meet time sensitive deadlines. 

• Maintains information for the program’s databases and various client tracking systems including the Electronic Health Record in HMS and the Healthy Families Florida (HFF) data base.  

• Registers new clients in the Electronic Health Record and HFF data bases, scans and imports documents into the Electronic Health Record.  

• Maintains standards and applicable regulations for personnel, electronic medical records management, and programmatic/funder requirements.  

• Produces HFF and other data base reports for the Healthy Families office.  

• Produces labels for documents that gets scanned into the Electronic Health Record.  

• Ensures that all rules and regulations are followed regarding Purchase Orders and AOD purchases. Maintains accurate records and inventory of all purchases. 

• Completes authorizations for travel the month prior to travel taking place and reviews mileage reimbursements submissions. 

Required Knowledge, Skills, and Abilities: 

• Knowledge and ability to use the copy/scanning machine to input forms, and documents into the client electronic health record in HMS  

• Knowledge of general office procedure and practices 

• Skill in typing  

• Ability to operate word processing equipment  

• Ability to use correct spelling, punctuation, grammar, and format to produce letters and memos, and other standard business documents.  

• Ability to plan, organize and coordinate work assignments  

• Ability to establish and maintain effective working relationships with others 

Qualifications:
Minimum

• 1 year experience working in a professional clerical/administrative role
• 1 year experience using various professional computer programs including e-mail, the Internet, and Microsoft Office.
• 1 year experience in answering phones in a business setting.

Preferred

• Experience using Health Management System 
• Bilingual with written and spoken fluency in English and Spanish.
• Healthy Families program experience.

Florida Department of Health Mission, Vision, and Values:  

Mission:  

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.  

Vision:  

To be the Healthiest State in the Nation.  

Values:  

I nnovation: We search for creative solutions and manage resources wisely.  

C ollaboration: We use teamwork to achieve common goals & solve problems.  

A ccountability: We perform with integrity & respect.  

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.  

E xcellence: We promote quality outcomes through learning & continuous performance improvement. 

Where You Will Work:  

Largo Health Department  

8751 Ulmerton Road.

Largo, Florida 33771

The Benefits of Working for the State of Florida:  

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:  

• Annual and Sick Leave benefits;  

• Nine paid holidays and one Personal Holiday each year;  

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;  

• Retirement plan options, including employer contributions  

• (For more information, please click www.myfrs.com);  

• Flexible Spending Accounts;  

• Tuition waivers;  

• And more!  

For a more complete list of benefits, visit www.mybenefits.myflorida.com.  

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.