SENIOR CLERK - 64041833

Requisition No: 832410 

Agency: Department of Health

Working Title: SENIOR CLERK - 64041833

 Pay Plan: Career Service

Position Number: 64041833 

Salary:  agency to update 

Posting Closing Date: 07/15/2024 

Total Compensation Estimator Tool

Thank you for your interest in career opportunities with the Florida Department of Health in Pinellas County.  If you are looking to establish a successful career in Public Health, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

Senior Clerk

(Child Care Licensing Program)

The Florida Department of Health in Pinellas County is seeking a Senior Clerk for the Child Care Licensing Program. The individual in this position will join a team that work to ensure that health and safety standards are met in all licensed child care programs throughout Pinellas County. The incumbent will provide administrative/clerical support to the Licensing Specialists and home providers.

 Your Specific Responsibilities:

• Creates accurate Family Home Child Care renewal list by month and assembles renewal application packet and sees to it that it is issued 90 days prior to the renewal date.
• Accepts and processes licensing application for Family Home Child Cares. This process includes the review, receipting and recording of application and license fees; data entry of applications into the appropriate tracking systems; processing pertinent documents; preparing necessary correspondence, and giving to appropriate Licensing Specialist with checklist.
• Produces accurate licenses and certificates along with proper documents, gives to Licensing Specialist and Supervisor for proofing and mails on a timely basis, according to program requirements.
• When a Family Home Child Care closes, sends proper correspondence, according to procedure; data system is updated and file is placed in closed Family Home Child Care box. When appropriate prepares file to be sent to storage.
• Mails packet of paperwork, three months prior to a PCLB meeting to providers scheduled to go before the PCLB for update (Central Abuse Form) and processes upon receipt.
• Prepares labels and envelopes for provider mailings, upon request.
• Sends out Applications for Change and appropriate paperwork when requested by provider or Licensing Specialist.
• Maintain current email distribution list and send email blasts as requested.
• Prepare monthly training materials (Quantify participants and the amount of materials needed)
• Email monthly customer satisfaction survey to random sample of providers who received inspections
• Scan and send license, temporary permits, change licenses, provisional and probationary licenses issued each week to ELC weekly
• Maintain electronic copy of current Family Child Care homes with pertinent data, and distribute quarterly to all CCLP staff
• Create and maintain a Desk Reference Guide for Senior Clerk for Family Home Child Care position.
• Look up and retrieve information for all center owners and directors upon submission of a Central Abuse Hotline Records Search form

Required Knowledge, Skills, and Abilities:

• Knowledge of general office procedures and practices.
• Knowledge of correct grammar usage.
• Ability to prepare reports and correspondence.
• Ability to plan, organize and coordinate work activities.
• Ability to develop and implement office procedures.
• Ability to follow instructions.
• Ability to review data for accuracy and completeness.
• Ability to perform basic arithmetical calculations.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Qualifications:

• High School diploma or equivalent.
• Access to reliable transportation on a daily basis. 

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Mid-County Center

8751 Ulmerton Rd

Largo, FL 33771

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.