ADMINISTRATIVE ASSISTANT II - SES - 64045847

Requisition No: 859694 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - SES - 64045847

 Pay Plan: SES

Position Number: 64045847 

Salary:  $34,760 to $42,475.42 annually 

Posting Closing Date: 09/01/2025 

Total Compensation Estimator Tool

***CAREER SERVICE - Internal Only***

*Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed.  Incomplete applications/resumes will not be considered.

Thank you for your interest in career opportunities with the Florida Department of Health in Citrus County.  If you are looking to establish a successful career in Public Health, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

•  This is an internal advertisement only.  Only current FL Department of Health Employees will be considered.

Your Specific Responsibilities:

• This is a confidential position having significant access to information involving employee relations.  This is administrative work assisting the Administrator in the operations of the Citrus County Health Department. This is a highly responsible position which requires independent judgment and motivation.  This position will also be the backup to the Personnel Liaison. Has computer access to program folders and HR Position Descriptions. Adheres to Citrus County Health Department Confidentiality, Security Policies and Procedures.

• Maintains website calendar for conference room reservations.  Assists with reserving conference rooms and training locations.

• Manages the Administrator’s Outlook calendar.  Meets with the Administrator to review calendar and schedules meetings, webinars, video conferences appointments accordingly at own discretion; and monitors the scheduling, correspondence, and documentation needs of the Administrator.

• Prepares requests for the Administrator to incur travel expenses and prepares reimbursement of travel expenses upon return.  Ensures required documentation is included. 

• Answers, screens, and routes telephone calls to the appropriate program area/individual and take accurate message. 

• Reviews, analyzes, and prepares drafts of memoranda and correspondence for administrative staff. Performs copying, filing, collating, and scanning paperwork.  Ensures office equipment is in working order.

• Participates on committees, prepares agendas and handouts for community partnership meetings. Responsible for the taking and distribution of minutes as assigned by the Administrator. Transcribes meeting minutes for the following meetings:  Senior Leadership Team, Quarterly Expanded Leadership, Performance Management Council and Citrus Health Improvement Partnership.

• Processes and submits purchase requisitions for office supplies as needed from My Florida Market Place (MFMP) for the administrative staff.

• Maintain and updates policies and procedures files/manuals. 

• Provides phone backup for the nursing administrative staff assistant.

• Provides backup for the Personnel Liaison including fingerprinting. Participates in the interview process and hiring of new employees as needed.  Assists with reorganizations when necessary.

• Serves as one of the TRAIN Administrators and receives Employee Action Log to create New Employee TRAIN accounts.  Creates and updates employee’s TRAIN Florida profile to reflect all relevant employment information.

• Handles customer service/client inquiries and issues over the phone, via email and in person.  Receives and routes, as appropriate, all customer complaints or requests for assistance and/or information. Tracks all customer complaints or requests.

• Back up for: Clerical and Fiscal Department opening the safe for change funds; Fiscal Department to open mail/enter mail logs in Finance folder; Clerical Department as a Deputy Registrar.

• Completes other administrative duties and special projects for the Administrator as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge of office procedures and practices.  Knowledge of the principles of correct grammar usage.  Knowledge of basic arithmetic.  Ability to plan, organize and coordinate work assignments.  Ability to determine work priorities, assigns work, and ensures completion of assignments.  Ability to review work for accuracy and quality of content.  Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to deal effectively with a variety of people.  Ability to prepare reports and maintain records.

Qualifications:

Minimum - Florida Driver's License.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Office Location:  3700 W. Sovereign Path, Lecanto, Florida 34461

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.   

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.